Grants and Finance Specialist II, Cities Program

Program Management Washington, District of Columbia

Job Summary

In this role, you will work closely with our Urban Mobility team at the Ross Center for Sustainable Cities to provide project management, financial, and administrative support.

Job Responsibilities

Financial Management (50% time)

  • Regularly reviews, updates, and monitors all transactions, commitments, and revenue prospects for all team projects
  • Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
  • Update and maintain project funding and allocations in coordination with workstream director(s) and project managers
  • Coordinates and advises team monthly on budget management and supplies financial review template(s) for review with workstream director(s) and operations staff
  • Develops fiscal year budget forecasts on a yearly basis in coordination with operations and your workstream director
  • Follows WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submission
  • Processes invoices and pay applications for projects in compliance with established governance
  • Prepares and supports financial reports to donors, under supervision

Project & Grant Management (40% time)

  • Processes documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders)
  • Monitors program/project performance against contract requirements and deliverables
  • Drafts grant proposal budgets and assists in the collection and submission of formal proposals for team fundraising efforts
  • Supports donor and grants management by keeping database software (Salesforce) up-to-date
  • Supports preparation of detailed proposal budgets and institutional knowledge management for all grants and proposals
  • Provides guidance to partner organizations and consultants to ensure their compliance with funder policies, while proactively and professionally communicating with partners and consultants
  • Work with partners to help them understand and meet subgrant and contract requirements
  • Supports reporting on grants including gathering information on accomplishments, activities and challenges for funders

Administration (10% time)

  • Coordinates and schedules team meetings and assists in coordination of team’s planning processes
  • Update and maintain new hire staffing information with operations
  • Provide timesheet guidance to team members on a bi-weekly basis
  • Manage various program, department, and organizational trackers
  • Supports teams with financial management for conference and event logistics as needed, including participant travel

Job Requirements

  • Bachelor’s degree in finance, economics, accounting, business, public policy, political science, non-profit management, international affairs, or similar subject required, master’s degree preferred
  • Minimum of 2 years of relevant, full-time work experience, preferably in financial management, budgeting, administration, or nonprofit operations
  • Keen interest in the mission and work of the WRI Ross Center for Sustainable Cities
  • Proven experience managing budgeting structures
  • The position requires a detail-oriented, highly organized individual with experience and interest in program management, financial management, budgeting, and writing
  • Must be adaptable to rapidly changing priorities and can manage multiple projects with varying deadlines
  • Strong process orientation with sensitivity to quality, timelines, and organizational systems
  • Ability to work independently with minimal supervision
  • Strong writing, database management, and proofreading skills
  • Excellent computer skills in Microsoft Office (Excel, Word, PowerPoint, Outlook), especially Excel
  • Budgeting experience with Excel, or other budgeting software is highly desirable
  • Excellent written and oral communication skills, including the ability to work well in a team and with international colleagues
  • In addition to excellent written and spoken English, additional language skills are a plus, especially in Spanish, Portuguese, Turkish, Chinese, French, Hindi
  • US work authorization is required for this opportunity

How to Apply

Applicants must apply through the WRI Careers portal to be considered. Please include a cover letter and your resume.

Program Overview

The WRI Ross Center for Sustainable Cities (Cities Program) helps to transform cities into compact, connected and resilient spaces that provide healthy, accessible and prosperous living environments for their residents. We coordinate the Cities Program’s extensive technical and practical expertise through eight integrated solution areas: Integrated Transport Systems, Vision Zero, Zero Carbon Buildings, Livable Neighborhoods, E-Mobility, Water/Heat Resilience, Air Quality and Inclusive Climate & Energy Action Planning. Data and Urban Finance are cross-cutting themes that inform all of our solution offerings. We implement our solutions by working deeply with multiple stakeholders over long periods of time in large to demonstrate possibilities in rapidly transforming cities. We expand our impact to other cities by leveraging these demonstrated possibilities to convene multiple cross-sectoral stakeholders and partnering with city networks. Our research and projects in cities and in national policies connect environmental sustainability, health, safety, equity and quality of life.

The Urban Mobility program helps cities shift to more efficient, safer, and cleaner transport modes. We promote high-quality, integrated public transport systems that include bus rapid transit (BRT), urban buses, auto-rickshaws, bicycling and walking, as well as cleaner-burning fuels and electric vehicles. We are committed to ensuring gender equity across our program portfolios. As such, you may be expected to support attention to gender where appropriate.

WRI Overview

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $120 million. Founded in 1982, WRI has a global staff of 900+ people with work spanning 60 countries. We have offices in AfricaBrazilChinaEuropeIndiaIndonesiaMexico and the United States as well as a growing presence in other countries and regions.  

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.  

The World Resources Institute ( is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.