Finance and Administration Specialist, WRI Africa
WRI Africa is seeking to recruit a full time Finance and Administration Specialist to help on Finance and Administration work across WRI Africa Offices and with an excellent, on-the-ground experience in areas of Finance, Accounting and Administration to support the Africa Regional Office, reporting directly to the Finance and Accounting Manager for Africa based in Addis Ababa, Ethiopia.
In this role, you will report to and support the Regional Finance and Accounting Manager to ensure compliance of the WRI Africa to WRI Global and donors’ regulations. You will be accountable for executing Financial and Administrative tasks and handling financial activities of the WRI Africa. You will be responsible to supporting logistics as well as procurement needs, with capacity in all necessary aspects of financial administration, procurement, logistics and financial support to ensure strict adherence to internal controls, donor guidelines, mandated laws, proper record keeping, and efficient administration. You will also work closely with the program team, coordinating with them to ensure the smooth running of operations and coherence of procedures and systems. Your overall responsibility will be to handle and process assigned financial transactions, assist in cash management and cheque payments and receipts, and deliver routine day-to-day financial and administration duties.
You will ensure financial standards required by law, the World Resources Institute, and the donors are met, under the supervision of the Regional Finance and Accounting Manager. The post contributes to ensuring the integrity of accounting and financial records in line with donor and compliance frameworks.
Financial administration (40%)
- Deliver daily financial tasks and assist in providing general accounting and financial services in line with relevant requirements. Ensure all financial systems are up to date
- Investigate, analyze, and trouble-shoot reconciliation queries
- Process payroll, monitor staff travel, and operational advances
- Maintain office accounting systems – all financial and related systems maintained to the standards of Essential Finance (corporate guidelines) and other key regulations
- Complete all VAT claims, Pension deductions, Income tax, and Withholding Tax and paperwork and submit in a timely manner to local authorities
- Assist the Regional Finance and Accounting Manager and program staff in the management of contracts and external suppliers
- Asset management: Maintain fixed asset register, assist in ensuring the register is accurate and up to date in terms of depreciation and monetary value
- To control cash/cheque payments and to assist in ensuring banking and treasury/statutory tasks are completed to the satisfaction of the finance team
- Assist on monitoring any issues in relation to bank charges/re-negotiation of terms etc. Report on any banking related issues
- Manage petty cash and reconciliations; ensure that payments are of approved vouchers; ensure required receipts are attached to vouchers and paid vouchers are stamped and properly completed
- Balance the petty cash book and post payments at the end of each day do monthly/weekly bank reconciliation
- Process payments for all invoices within payment/vendor terms; as per the correct charging instructions and ensure the relevant supporting documents are attached to the payment vouchers
- Assist on maintain up-to-date recurrent expenditure records
- Assist in supporting the Regional Finance and Accounting Manager in the delivery of financial services by contributing to the development of financial policies, and ensuring compliance with current legislation, best practice, and corporate standards
- Assist and make necessary preparations for internal and external audits under the supervision of the Regional Operations Manager
- Assist on management and maintenance of Regional Office in Addis Ababa, including contractor and supplier management related to premises, management of maintenance and repairs, and oversight of cleaning services liaising with UNDP RSC operation team
- Plan visitor schedules (internal and external) to/from WRI Regional Office, ensuring smooth management of logistics for all visitors (including, processing resident ID, visa, arranging meetings, vehicle hiring for a field trip, welcome packs, airport pick-up, hotel bookings)
- Assisting on facilitating the entire recruitment cycle and participating in the selection process
- Assist on maintain accurate logistics records and provide regular reports to relevant team members and to the Regional Office in general
- Plan and implement logistics in a way that maximizes the effective use of resources
- Assist and manage procurement processes (including international shipments when required), e.g. identifying suppliers and items, collecting proforma invoices, and preparing bid analyses when necessary
- Assist in handling duty-free and customs clearances
- Undergraduate degree in Accounting or Finance from a reputed institute
- Minimum of 5 years’ experience directly related to finance and/or accountancy and office administration
- Prior experience of working in the development field and preferably in the international NGO sector is essential. Experiences with donor-funded projects are essential too
- Familiarization in dealing with federal government departments and revenue authorities is desirable
- Analyzing and problem-solving abilities
- Orientation to detail and ability to work under pressure
- Ability to support and co-operate with others, and to manage multiple tasks and prioritization
- Commendable IT skills and abilities (use of Microsoft Office, knowledge of accounting software such as SAP, Deltek-Costpoint, Sage, etc.)
- Good level of spoken and written English, spoken and written French would be an advantage
World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.
We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.
The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $150 million. Founded in 1982, WRI has a global staff of 1,000+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States as well as a growing presence in other countries and regions.
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.