Grants and Finance Specialist II, Ocean Program

Grants & Contracts London, UK

Job Summary

The Grants and Finance Specialist II will be responsible for grants management for the various initiatives within the Ocean Program. This will include developing budgets for new proposals, tracking and updating current project budgets, preparing financial reports, processing invoices, and managing and monitoring grants, contracts and subawards. The position includes having a general oversight of the whole Ocean Program budget and funding outlook, as well as day-to-day responsibility for specific project budgets. The position works closely with a Grants & Finance Specialist I within the team, as well as WRI’s grants and contracts team and project managers within the Ocean Program. The role is part of a growing team of Grants and Finance Specialists within the Food, Forests, Water and Ocean Program.
This is a limited term opportunity until 30 September 2022.

This position is remote due to Covid-19, but you will be based at WRI’s office in London, UK once restrictions have lifted.

Job Responsibilities

Financial Planning & Grants Administration (50%)

  • Work with operational staff at WRI Global Office and project managers in the Ocean Program in ensuring compliance with the terms and conditions of grants and contracts
  • Prepare the annual program budget and to develop budgets for all new proposals and grants with assistance from the G&F Specialist I
  • Monitor and manage the program budget throughout the year to prepare quarterly projections and reviews in consultation with the Ocean Program Global Director and the Senior Operations Manager for the Food, Forests, Water and Ocean Programs and with support from the G&F Specialist I
  • Review and track monthly expenses and staff labor hours with assistance from the G&F Specialist I
  • Monitor life of grant reporting requirements and prepare detailed financial reports (and narrative progress reports where required) for donors and ensure that all reports are submitted in a timely manner
Contract and Subgrant Management (30%)
  • Prepare and maintain subgrant and contract agreements with partners and contractors
  • Monitor partners’ and contractors’ deadlines to ensure the timely and accurate submission of progress and financial reports
  • Provide guidance to the Ocean Program Director and Ocean Program team to ensure compliance with the terms and conditions of all grants and contracts
  • Submit and track requests for payment and ensure that payments processed are consistent with WRI’s internal policies and grant requirements
Program/Project Management (20%)
  • Monitor project deliverables and prepare project and financial reports, both internally and externally
  • Liaise with internal staff and stakeholders to problem solve and generate solutions to systemic issues and effective ways to complete tasks as needed
  • Support donor stewardship and communications – especially as it relates to finance and compliance issues
  • Additional administrative duties as needed
Job Qualifications
  • Bachelor’s degree in a related field or relevant work experience in lieu of degree is accepted
  • Minimum of 2+ years of full-time work experience in financial management and grant administration, preferably in a non-profit setting
  • Detail-oriented, highly organized, with experience and an interest in program operations, grant compliance, financial management, and budgeting
  • Demonstrated judgment and problem-solving skills
  • Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
  • Patience and perseverance in understanding and explaining issues to partners and contractors
  • Strong process orientation with sensitivity to quality
  • Ability to work independently with minimal supervision, and demonstrated strong work ethic
  • Excellent Microsoft Office skills – especially with Excel. Office 365 experience a plus
How to Apply

Please submit a resume with cover letter. Applicants must apply through the WRI Careers portal to be considered. Applications close 30th September 2021.

Potential Annual Salary:  
£31,020- £ 38,775. Salary is commensurate with experience and other compensable factors. 

Program Overview

The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of SDG 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourage conservation of the marine environment alongside the sustainable use of the marine resources that are so crucial to many countries’ economic development and human well-being.

To advance this, the Initiative serves as the Secretariat to two globally influential ocean initiatives, the High Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum). Other key initiatives include Ocean Watch and ocean work in WRI’s international offices. These initiatives allow us to place cutting edge research and analysis in the hands of decision makers to shape agendas and policies at the highest levels of business and government. With ocean partners, WRI works to raise the profile of the ocean on the international stage and catalyse and accelerate responsive action and innovative solutions for a sustainable ocean economy.

Learn more at

WRI Overview

World Resources Institute  (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges , and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $150 million. Founded in 1982, WRI has a global staff of 1,000+ people with work spanning 60 countries. We have offices in Africa ,  Brazil , China  ,  Europe  ,  India  ,  Indonesia  ,  Mexico and the  United States as well as a growing presence in other countries and regions.  

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.