Program Logistics Coordinator, NDCP

Administrative Support Washington, District of Columbia


Description

Program Overview

Following the landmark Paris Agreement, countries are implementing their Nationally Determined Contributions (NDCs) for climate action. The NDC Partnership is a coalition of governments and international institutions working together to ensure countries receive the technical and financial support they need to achieve ambitious climate and sustainable development targets as fast and effectively as possible. The Partnership helps its member countries meet and exceed their commitments by facilitating access to tools, expertise, finance, best practices and other resources.

Job Summary

The NDC Partnership is seeking a dynamic administrative professional to support meeting organization and logistics for the Partnership’s Support Unit. In this position, you will play a vital role in logistical planning for events; booking travel for international partners; arranging participant agreements and payments; ensuring expenses are in line with donor requirements; and providing information needed for donor reporting.

Success in this role requires that you are a detail-oriented, self-starter with a strong track record of handling logistics, payments and donor reporting. You must also be a natural team player with excellent interpersonal skills and feel comfortable in a fast-moving NGO environment.

Job Responsibilities

In this role, you will manage logistical and administrative arrangements for meetings and events, including:

  • Manage participant invitations and responses (send out invites, track participant responses and maintain participant list)
  • Book, organize, and ensure the successful execution of meetings to include venues, facilitators, interpretation services, catering, availability of materials, and any other needed services as well as complete the necessary contracts and payments, in line with WRI guidelines
  • Arrange travel for participants and for WRI staff, in keeping with donor requirements and NDCP budgets
  • Complete participant agreements and payments, ensuring proper documentation from participants (boarding passes, itemized receipts, etc.)
  • Coordinate travel for staff as needed and help with expense reports
  • Liaise directly with Project Coordinators and other Administrative Coordinators to ensure that all NDCP staff travel needs are taken care of in a streamlined, efficient, and equitable manner
  • Assist with the timely submission of payments for NDC Partnership consultants and vendors
  • Assist with purchasing flights, booking hotels, and other travel arrangements for the Country Engagement Support Unit staff, keeping track of all expenses and submitting biweekly reports of the expenses
  • Assist with expense reports for Country Engagement Director and Country Engagement team credit card

Job Qualifications

  • Bachelor's degree or higher
  • One+ years of relevant, full-time work experience
  • Experience booking travel, managing event logistics and executing payments
  • Detail-oriented professional with proactive work style and excellent organizational skills
  • Demonstrated ability to work effectively in a fast-paced office environment, both independently and as part of a global team
  • Excellent interpersonal communications skills

How to Apply

Applicants must apply through the WRI Careers portal to be considered.

WRI Overview

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address six critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water and sustainable cities.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of nearly 700 people with work spanning 50 countries. We have offices in AfricaBrazilChinaEuropeIndiaIndonesiaMexico and the United States.  

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.  

The World Resources Institute (http://www.wri.org) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.