Billing Administrator - Full Truckload

FTL Support Overland Park, Kansas


Description

Position at Worldwide Express

FTL Billing Administrator

 

PURPOSE

 

The primary focus of this position is to facilitate the Truckload Collector by answering customer related questions regarding billing discrepancies, disputes, and provide documentation the customer needs to make payment. The Full Truckload Billing Administrator will need to be able communicate directly with the customer to identify their needs, and report back to the Operations Team who will assist with resolving. 

 

ESSENTIAL DUTIES, RESPONSIBILITIES & OUTCOMES

 

  • Field incoming phone calls and emails from customers and internal team members
  • Research and resolve billing related inquiries and discrepancies
  • Submit credit requests for customers and sales staff
  • Provide invoice copies, statements, and payment details to customers
  • Update customer contact & billing information
  • Process one-time payments 
  • Obtain an understanding of Transportation Management Systems to upload supplemental invoices, resolve rejected invoices, obtain payment remittance, etc.
  • Strategically work with Account Executives, Account Managers, Logistic Coordinators and Driver Services to provide customer with necessary documentation
  • Place first invoice calls to Truckload customers
  • Document and maintain record of information obtained from the customer, as well as the Sales and Operations Teams
  • Identify payment allocation errors and communicate with our Billing Team to reallocate funds per customers intention
  • Identify opportunities for outsourcing billing projects; coordinate with Director of Freight Billing to establish projects
  • Act as point person for any exceptions resulting from outsourced processing of customer billing; work with operations teams to resolve exceptions
  • Process customer invoices per 3rd party TMS requirements, for any customers whose volume doesn’t qualify for outsourced billing (hZNEL6)

 

 

WHAT WE EXPECT FROM YOU:

 

  • Bachelors Degree preferred
  • 1+ years freight and truckload experience
  • 1+ years billing and operations

 

KNOWLEDGE OF:

 

  • Shipping Industry (Truckload Specific)
  • Transportation Management Systems

 

SKILLS AND ABILITIES IN

  • Customer service
  • Ability to work independently
  • Complex problem solver
  • Deductive and Inductive reasoning
  • Verbal and written communication
  • Critical thinking
  • Results oriented
  • Efficient
  • Organization
  • Resourceful
  • Time management
  • Analytical

 

 

WE ARE COMMITTED TO GIVING YOU:

 

  • A competitive Salary
  • Advancement opportunity
  • A comprehensive benefits package including medical, dental and vision coverage as well as the opportunity to participate in a 401(k) program with match
  • Professional training on ongoing support

 

 

WHY WORLDWIDE EXPRESS?

 

  • No. 1 largest privately held LTL broker in the country!
  • The largest non-retail authorized UPS® partner
  • More than 90,000 customers nationwide
  • Ranked a Top 10 Freight Brokerage Firm by Transport Topics for the past 5 years
  • Ranked a Top 50 Logistics firm globally by Transport Topics for the past 5 years
  • Nationally ranked/known for culture, training and career growth

 

 

WHO ARE WE?

 

Quite simply, we make shipping simple. Worldwide Express is a relationship company offering customers a comprehensive solution for their shipping needs, whether it be small package, less-than-truckload or full truckload. We are a local partner for our customers’ global supply chain, providing consultative service from more than 125 offices across the nation. Through our relationship with UPS® and a highly selective carrier portfolio, we provide our customers with a breadth of shipping options unmatched in the 3PL field.

 

Worldwide Express has a strategic partnership with UPS for light package, domestic and international shipping to penetrate the small to medium size business sector. As UPS's largest non-retail authorized reseller in North America, our sales teams do what they do best, which is providing solutions to C-Level executives while letting UPS do what they do best: deliver more packages on time than anyone else. In addition to our relationship with UPS, WWEX has alliances with over 65 LTL, Domestic Air Freight, and International Air Freight carriers. WWEX provides tailored services and individualized shipping solutions to fit the needs of any small to medium-sized business customers.


Worldwide Express is an Equal Opportunity Employer. Worldwide Express Operations, LLC, and WWEX Franchise Holdings, LLC, (collectively “Worldwide Express”) make employment decisions on the basis of merit, seeking the most qualified individuals in every job. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, pregnancy, gender identity or expression, sexual orientation, marital status, national origin or ancestry, genetics, disability, age, veteran status, or other status protected by law. All employment decisions will be based on valid job requirements or other legitimate, non-discriminatory reasons. Worldwide Express offers reasonable accommodations for individuals with disabilities in the job application and hiring process. If you would like to request such an accommodation, please contact the Vice President of Human Resources at Worldwide Express.