Administrative Support IV
Description
ABOUT WIND RIVER
Wind River is a global leader in delivering software for mission-critical intelligent systems. For more than four decades, the company has been an innovator and pioneer, powering billions of systems that require the highest levels of security, safety, and reliability. Wind River helps customers across automotive, aerospace, defense, industrial, medical, and telecommunications industries solve complex technology challenges on their journey toward the new intelligent machine economy.
The company’s software powers generation after generation of the safest, most secure systems in the world. Examples include playing a key role in NASA space missions — such as Artemis I, the James Webb Space Telescope, and multiple Mars rovers — and in recent 5G milestones — including the world’s first successful 5G data session with Verizon and in building one of the largest Open RAN networks in the world with Vodafone.
The company’s software powers generation after generation of the safest, most secure systems in the world. Examples include playing a key role in NASA space missions — such as Artemis I, the James Webb Space Telescope, and multiple Mars rovers — and in recent 5G milestones — including the world’s first successful 5G data session with Verizon and in building one of the largest Open RAN networks in the world with Vodafone.
The company has received industry recognition for its technology innovation and leadership, and for its workplace culture, including global Great Place to Work certification and being named a “Top Workplace” for ten consecutive years. If you want to be part of a unique culture where the lived experience is based on our cultural attributes of growth mindset, customer focus, and diversity, equity, inclusion & belonging, come join us and help advance the future software-defined world.
ABOUT THE OPPORTUNITY
Assistant to the President of Wind River KK is an essential support role for Japan sales team by acting as liaison for functional teams within Japan organization, as well as company executives at HQ, managers, consultants, and customers utilizing your excellent organizational, interpersonal, and communication skills.
Your high level of proficiency with Microsoft Office applications and Outlook will be invaluable, as well as your orientation to detail, excellent follow-through, and ability to effectively prioritize work, as you efficiently manage/coordinate simultaneous projects and successfully prioritize tasks.
The ideal candidate will be expected to work independently with good judgment and minimal direction.
RESPONSIBILITIES
- Help plan and attend staff meetings, keep minutes, document action items, organize follow-up activities, and check in with various team members between meetings.
- Coordinate and/or distribute any pre-reads/outside materials.
- Extensive calendar management including scheduling meetings with internal and external participants. Judge complex and fluid scheduling around meetings, presentations, travel, customer engagements and interviews.
- Experience and ability to plan, manage and execute a wide variety of events from start to finish (off-sites, team meetings, meals, parties, etc.) within a prescribed budget.
- Coordinate travel arrangements both domestic and international
- Ensure speedy turnaround of all corporate documents requiring signature
- Prepare expense reports
- Participate in purchase order process, monitor budgets and handle other accounting related activities as needed
- Maintain organizational charts
ABOUT YOU:
Core Competencies & Demonstrated Success
- High-energy individual with a can-do attitude
Qualifications
- Bachelor's degree
- Minimum of 3 years in a similar role or related experience
- Strong knowledge of MS Office Suite (Outlook, Excel, Word, PowerPoint)
- Experience coordinating complicated travel arrangements, domestic and international
- Professional manner and ability to represent the company’s leaders effectively
- Strong in multi-tasking; ability to prioritize multiple tasks with good judgment
- Proven skills in project management and event coordination
- Good attention to detail
- Experience working with highly confidential information in a corporate setting is required
- Excellent verbal and written skills
- Native level of Japanese
- Good command of English (TOEIC 750+)
BENEFITS
- Workplace Flexibility: Hybrid Work.
- Social Insurance
- Group life and Medical Insurance
- Annual Leave
- Summer Vacation
- Special Leave
- Additional Time off’s – Birthday and Volunteer Time off
- Training Subsidies
- Employee Assistance Program
- Wellness Benefits through Unmind
- Carrot (Family -forming support)
*Varies by region and country
Join us at Wind River, where we're not just shaping technology; we're shaping the future of a safer, more connected world. Your journey to make a meaningful impact begins here.
Applicant Privacy Notice
At Wind River, we value your privacy. As part of our compliance with applicable data privacy laws, please see Wind River's Applicant Privacy Notice, as set forth here: https://www.windriver.com/company/terms/applicant-privacy
At Wind River, we value your privacy. As part of our compliance with applicable data privacy laws, please see Wind River's Applicant Privacy Notice, as set forth here: https://www.windriver.com/company/terms/applicant-privacy
Wind River is an Equal Opportunity Employer with a commitment to diversity. We prohibit discrimination based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.