Proposal Coordinator

Marketing West Chester, Pennsylvania Albuquerque, New Mexico Houston, Texas


Weston Solutions, Inc. has been a leading provider of environmental services for sixty years. We work with our clients in both the public and private sectors to help identify, solve, mitigate and manage critical environmental issues to help clients achieve a more sustainable future.  

We have an opening for a Proposal Coordinator in either our Albuquerque, NM, Houston, TX or West Chester, PA office location. The Proposal Coordinator actively participates and collaborates with Business Development, Subject Matter Experts (SMEs), and other key staff to develop and produce proposals and qualifications packages in response to government and industrial Request for Proposals (RFPs)/Request for Qualifications (RFQs). Typical duties include: 

  • Develop and implement proposal plans, outlines, compliance matrices, and document reviews following a disciplined, collaborative proposal process.
  • Communicate and coordinate in a team environment to develop content and accurate responses in a timely manner while monitoring progress/schedule.
  • Organize all written materials supplied by support groups including organization of text, tables, exhibits, and attachments.
  • Assist with improving content, graphics, and readability of a proposal while ensuring compliance with all client requirements.
  • Write, edit, and proofread content for specific pursuits and general marketing materials.
  • Manage a database and correlate information for proposals and marketing materials. 


  • The successful candidate will have a Bachelor’s degree (Business, Marketing, or English major preferred) and a minimum of two years of relevant, professional experience coordinating proposals or related documents.
  • They must also have the ability to work independently and in a fast-paced environment, with a high-level of creativity/problem-solving ability and attention to detail. Flexibility to changing priorities is required, as well as strong organizational and time management skills.
  • The candidate must be confident in leading others through the document development process and in asserting that proposals meet all prospective-client requirements.
  • Demonstrate proficiency and knowledge in Microsoft Office 365 applications is required.