HR Assistant

Home Office Kirkland, Washington


Description

Title:  HR Assistant
Reports to:  Director of Payroll & HR 
Salary:  $55,000 - $60,000

Position Summary:

Weidner Property Management is committed to teamwork, through a spirit of honesty, trust and mutual respect.  While this job description is complete, some responsibilities may not be specifically addressed. Under the direction of the Lead HR Generalist, the HR Assistant will perform administrative tasks and services to support effective and efficient operations of Weidner’s Human Resources department. This position requires a high degree of confidentiality.

Primary Responsibilities:

  • Maintains accurate and up-to-date files, records, and documentation for US and Canada associates
  • Answers frequently asked questions relative to Weidner policies and procedures, benefits, hiring processes from applicants and associates; Refers more complex questions to appropriate senior-level HR staff or management
  • Maintains the integrity and confidentiality of Human Resources files and records
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
  • Completes, maintains, and verifies accuracy of I-9 forms
  • Assists with new hire orientation
  • Assist with the allocation of bills relating to personnel including all health insurance, health savings account, drug testing and associate assistance programs
  • Manages the drug screening program for US and for the Aviation Department as required by the FAA
  • Assist with Retirement Plans (401k & Roth IRA) and Canada Pension Plan programs
  • Provides clerical support to the HR Department
  • Maintain knowledge of current Human Resource and Payroll practices and evaluate effectiveness for company use by attending training courses
  • Participate in Human Resources Team meetings
  • Maintain thorough knowledge of all company personnel directives as outlined in the Associate Handbook
  • Performs other duties as assigned
  • Actively participate in a positive team environment through teamwork, communication and excellence in service; Communicate regularly with the Human Resources and Payroll teams
  • Actively demonstrate the values of the Weidner Customer Service Vision to team members, associates and external customers

Qualifications:

  • Follow Weidner’s Mission, Vision and Values and comply with all of Weidner’s policies and procedures as outlined in the Associate Handbook and Policy and Procedure Manual, as well as the Fair Housing rules and regulations
  • Prompt, regular attendance; wear company dress code and maintain professional appearance at all times
  • Must agree to a criminal background check and sign an agreement for voluntary drug testing
  • Ability to work 5 days a week in the Kirkland Home Office
  • Prior HR office experience required
  • Associate’s Degree in related field required
  • Consistent close attention to detail and processes
  • Experienced in Microsoft products (Word, Excel, PowerPoint and Outlook)
  • Strong written and verbal communication skills
  • Valid and current driver’s license, vehicle and vehicle insurance