Talent Acquisition Operations Associate/Coordinator

Job ID 2021-3580

Human Resources/Recruiting New York, New York


WebMD is the most recognized and trusted brand of health information and the leading provider of health information services, serving consumers, physicians, healthcare professionals, employers and health plans through our public and private online portals and WebMD the Magazine. The WebMD Health Network includes WebMD, Medscape, MedicineNet, eMedicine, RxList, theheart.org and Medscape Education. Our consumer portals and mobile health applications provide engaging, relevant and credible health and wellness information, personalized health assessment tools and access to online communities.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Talent Acquisition Operations Associate


  • Work closely with the TA team and the Sr Director of TA to determine best practices
  • Become an Applicant Tracking System expert able to make administrative changes and improvements
  • Create and analyze reports in the Applicant Tracking System to provide usable and valuable data for the company
  • Work with the HRBP team to gather headcount requests, verify data, and enter into Applicant Tracking System
  • Manage Vendor relationships and contracts
  • Research new recruiting tools and make recommendations to TA team
  • Update Talent Acquisition information on the corporate intranet and onboarding portal
  • Monitor and update requisition positings for compliance
  • Help to create Branding as to working for WebMD and its affiliates
  • Track and submit invoices for the Talent function
  • Schedule all VP/Executive level interviews
  • Periodically schedule interviews for other roles depending on volume
  • Maintain and update the TA departments SOP Manuals
  • Manage Intern Recruiting and oversee Intern Program
  • Participate in Diversity Outreach programs


  • B.A. or B.S. degree or equivalent related experience
  • Effective in working with people at all levels in the organization
  • Experience in recruiting coordination, sourcing, and HR operations
  • Proficiency with Jobvite required
  • Advanced MS Excel skills

Ideal Candidate will possess:

  • Proactive and contributive; takes initiative and follows-through reliably
  • Extremely organized, detail-oriented
  • Ability to work with both a sense of urgency and confidentiality
  • Have amazing attention to detail while navigating ambiguity
  • Being comfortable in a fast-paced, rapidly changing environment
  • A team-player; always open to offer innovative and constructive ideas to continue our team's success and efficiency