Description

Job Description:

MedscapeLIVE! is looking for a Senior Manager, Event Planning who is responsible for managing the logistics for multi-day conferences while collaborating with key stakeholders to ensure flawless execution of each event. The applicant should be a highly organized and detail-oriented with the ability to prioritize and excel in a deadline driven environment. The applicant should also have excellent problem-solving, critical thinking, and conflict resolution skills, and be adept at internalizing and distilling issues and providing real-time guidance to team members.

Tasks and responsibilities:

• Lead and manage the events team to ensure flawless execution of proprietary conferences within the US
• Oversee the sourcing process to identify viable options that not only fit conference specs but offers flexibility in terms of contract negotiations, meeting space, sleeping rooms, food & beverage, and AV
• Prepare draft budgets for conferences based on venue costs, event schedule, and historical performance
• Venue management including but not limited to arranging guest sleeping rooms, meeting space, food & beverage, and meeting materials
• Evaluate the experience, feedback and results for each conference and recommend changes to implement for future events
• Attend conferences as the onsite events lead to oversee logistical details with the hotel and onsite staff
• Ensure planned expenses are tracked and updated in the system for proper forecasting and reconciliation
• Ensure all event reconciliations are completed on-time and cost savings are tracked/reported
• Train all staff including freelancers on the Proprietary Conference business and internal processes surrounding the planning and onsite execution of these events
• Adhere to the internal processes surrounding the planning and onsite execution of the Proprietary Conference events
• Continuously identify opportunities to improve internal processes and the onsite attendee experience
• Participate in available training opportunities as directed by leadership

• A team player with proven ability to work in a highly deadline-driven, fast-paced environment
• Someone who enjoys event planning and has a strong eye for detail
• An individual who knows how to motivate and lead high performing teams
• A highly organized individual with the ability to work on multiple tasks at the same time while always checking for accuracy and correctness
• Creative problem-solver able to pivot quickly between tasks and adapt to rapidly shifting priorities
• Result-oriented person who jumps in and tackles new assignments and constantly looks for ways to innovate
• Someone who can positively receive feedback to improve performance
• High professionalism and easy rapport in building collaborative work relationships
• Can work weekends and travel for conferences

• CMP certification highly recommended
• Minimum 7 years’ experience required in conference/event planning, preferably in the healthcare industry
• Minimum 3 years’ experience managing or supervising a team of event professionals of 3 or more
• Experience planning and managing multi-day events up to 500 attendees
• Expert knowledge of MS Excel and all other Microsoft office software
• Working knowledge of Google Applications
• Must have strong written and verbal communication skills
• Knowledge of Workfront is a plus
• Domestic travel required, up to 40% travel time, including nights and weekends