Manager, Event Planning

Job ID 2021-3457

Account Management Atlanta, Georgia


Description

Position at WebMD

MedscapeLIVE!, a Medscape Company, delivers MD and HCP audiences across all therapeutic areas. Access MDs and HCPs through MedscapeLIVE! Events.

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law. 
 

At MedscapeLIVE! you will be responsible for managing the event logistics for multi-day conferences, collaborating with multi-disciplinary work teams across the organization to enable flawless execution of live events and client satisfaction. The applicant should be a highly organized and detail-oriented individual with the ability to prioritize and excel in a deadline driven environment. The applicant should also have excellent problem-solving, critical thinking, and conflict resolution skills and be adept at internalizing and distilling issues and providing real-time guidance to team members.

What You’ll Do:

  • Plan and execute event logistics for complex live multi-day events that include but are not limited to venue and vendor sourcing, contract negotiations, food and beverage selection, management of room blocks, management of onsite staff, oversite of full event setup and event flow, and arranging AV, furniture and any other onsite materials
  • Manage the planning of several multi-day events at one time
  • Ensure planned expenses are tracked and updated in Workfront for proper forecasting and reconciliation 
  • Process invoices and update project management system with payment details
  • Complete live event reconciliations and track cost savings
  • Provide back-up support to Senior Manager of Event Planning with shipping of event materials, tracking supplies inventory, and completing credit card reconciliations 
  • Assist with training freelance Event Management staff on the Proprietary Conference business and internal processes surrounding the planning of these events
  • Continuously identify opportunities to improve internal processes and onsite attendee experiences
  • Participate in available training opportunities as directed by a senior team member

Who You Are:

  • A team player with proven ability to work in a highly deadline-driven, fast-paced environment
  • Someone who enjoys event planning and has a strong eye for detail
  • A highly organized individual with the ability to work on multiple tasks at the same time while always checking for accuracy and correctness
  • Creative problem-solver able to pivot quickly between tasks and adapt to rapidly shifting priorities
  • Someone who obtains satisfaction in completing work on time with minimal errors
  • Result-oriented person who jumps in and tackles new assignments and constantly looks for ways to innovate
  • Someone who is able to positively receive feedback to improve performance
  • High professionalism and easy rapport in building collaborative work relationships
  • Enjoys leveraging technology to make the job easier
  • Have the ability to work weekends and to travel for assigned events

 

Qualifications:

  • Bachelor’s degree preferred; CMP certification a plus 
  • Minimum 5 years’ experience in conference/event planning, preferably in the healthcare industry
  • Experience planning and managing multi-day events ranging in attendance from 25-500
  • Expert knowledge of MS Excel and all other Microsoft office software
  • Working knowledge of Google Applications (Gmail, Sheets, Docs, Forms)
  • Strong attention to detail and ability to manage and prioritize multiple projects simultaneously with excellent organizational skills
  • Strong written and verbal communication skills, the ability to interact with internal teams along with external vendors and clients
  • Demonstrated ability to work independently and with dynamic teams
  • Ability to work in a team environment, pro-active, relationship building customer service focused, take charge problem solver with outgoing personality who is results oriented 
  • Knowledge of Workfront is a plus
  • Domestic travel required, international travel is a possibility, up to 40% travel time, including nights and weekends