Editorial Coordinator

Job ID 2019-1470

Editorial New York, New York


Medscape, a division of WebMD, develops and hosts physician portals and related mobile applications that make it easier for physicians and healthcare professionals to access clinical reference sources, stay abreast of the latest clinical information, learn about new treatment options, earn continuing medical education credits and communicate with peers.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Are you looking for an opportunity to break into the publishing or editorial field? Medscape Education is seeking a passionate, adaptable, and team-oriented Editorial Assistant to support our content development department. As an Editorial Assistant you will develop and/or coordinate the flow of the supporting editorial materials used to create our content across multiple teams and medical topics internationally. By joining Medscape Education, the leading provider of online medical education for clinicians (medscape.org), you will help implement and contribute to the creation of editorial processes, assign copyedit tasks to in-house and freelance editors, manage our libraries and databases, and interact with vendors to obtain/purchase new assets. If you are looking for a career in editing or medical writing, this position will provide the foundation for future growth in our organization while contributing to initiatives that truly make an impact on physicians, nurses, and other healthcare providers and, thus, the lives of those around you.

What You’ll Do (Responsibilities):

  • Assign and coordinate copyedit tasks to in-house and freelance editors, ensuring that they are completed on time and that expectations are managed with all relevant stakeholders
  • Research, purchase, catalog, and/or distribute our reference materials, images, copyrighted materials, research study reports and publications via various cloud-based databases
  • Purchase new assets as required, and log and track their invoices in our system
  • Update our editorial databases and processes, and help train other teams on the role of the Editorial Assistant, including training staff on use of the systems and processes for obtaining new materials
  • Serve as point of contact for external freelancers to obtain materials necessary to perform their duties
  • Work with medical writers to do light writing/editing/formatting of collateral documents; light PowerPoint formatting as required
  • Other duties as assigned

Who You Are (Skills):

  • Someone who’s self-motivated, with a positive attitude, and extremely organized content guru who loves varied assignments and the opportunity to write, edit, and wordsmith
  • Interested in growing into a role as a copyeditor, project manager, or medical writer
  • Someone who obtains satisfaction in the accuracy and consistency of your work
  • A true team player who jumps in and tackles new assignments and constantly looks for ways to help the department
  • Comfortable in a highly deadline-driven environment, and able to pivot calmly and quickly between tasks and adapt to rapidly shifting priorities
  • Enjoys leveraging technology to make your job easier
  • Live within commuting distance to our New York City office

What You’ll Need to Succeed (Requirements):

  • Bachelor's degree preferred; equivalent work experience considered
  • 2-3 years' experience in project management/coordination, or as an editorial assistant preferred
  • Spent at least 1 year working as a project coordinator and/or as an editorial assistant required
  • Good computer skills that includes working remotely on shared networks and cloud-based systems, and a high degree of proficiency using G-Suite (Gmail, Google Drive) and Microsoft Office suite required (Word, PowerPoint, Excel); and web-based data and document sharing sites and authoring tools (Box, Read Cube, EndNote) a plus
  • Experience with web-based project management tools (such as Workfront, MS Project) a plus
  • Excellent verbal communication, writing, and grammar skills
  • High professionalism and easy rapport in building collaborative work relationships