Sr Mgr, Event Planning

Job ID 2023-4765

Events/Conferences Atlanta, Georgia Newark, New Jersey Newtown Square, Pennsylvania


Position at WebMD

MedscapeLIVE!, a Medscape Company, delivers MD and HCP audiences across all therapeutic areas. Access MDs and HCPs through MedscapeLIVE! Events.

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

Position Summary:

At MedscapeLIVE! you will be responsible for leading an events team responsible for managing the logistics for multi-day conferences while collaborating with key stakeholders to ensure flawless execution of each event. The applicant should be a highly organized and detail individual with the ability to prioritize and excel in a deadline driven environment. The applicant should also have excellent problem-solving, critical thinking, and conflict resolution skills and be adept at internalizing and distilling issues and providing real-time guidance to team members.

What You’ll Do:

  • Lead and manage the events team to ensure flawless execution of proprietary conferences within the US
  • Oversee the sourcing process to identify viable options that not only fit conference specs but offers flexibility in terms of contract negotiations, meeting space, sleeping rooms, food & beverage, and AV
  • Prepare draft budgets for conferences based on venue costs, event schedule, and historical performance
  • Venue management including but not limited to arranging guest sleeping rooms, meeting space, food & beverage, and meeting materials
  • Evaluate the experience, feedback and results for each conference and implement changes accordingly
  • Attend conferences as the onsite events lead to oversee logistical details with the hotel and onsite staff
  • Ensure planned expenses are tracked and updated in the system for proper forecasting and reconciliation 
  • Ensure all event reconciliations are completed on-time and cost savings are tracked/reported
  • Train all staff including freelancers on the Proprietary Conference business and internal processes surrounding the planning and onsite execution of these events
  • Continuously identify opportunities to improve internal processes and the onsite attendee experience
  • Participate in available training opportunities as directed by leadership

Who You Are:

  • A team player with proven ability to work in a highly deadline-driven, fast-paced environment
  • Someone who enjoys event planning and has a strong eye for detail
  • An individual who knows how to motivate and lead high performing teams 
  • A highly organized individual with the ability to work on multiple tasks at the same time while always checking for accuracy and correctness
  • Creative problem-solver able to pivot quickly between tasks and adapt to rapidly shifting priorities
  • Result-oriented person who jumps in and tackles new assignments and constantly looks for ways to innovate
  • Someone who can positively receive feedback to improve performance
  • High professionalism and easy rapport in building collaborative work relationships
  • Can work weekends and travel for conferences


  • Bachelor’s degree required 
  • CMP certification highly recommended
  • Minimum 7 years’ experience required in conference/event planning, preferably in the healthcare industry
  • Minimum 3 years’ experience managing or supervising a team of event professionals of 3 or more
  • Experience planning and managing multi-day events up to 500 attendees
  • Expert knowledge of MS Excel and all other Microsoft office software
  • Working knowledge of Google Applications 
  • Must have strong written and verbal communication skills
  • Knowledge of Workfront is a plus
  • Domestic travel required, up to 40% travel time, including nights and weekends