Administrative Specialist
Description
"OUR PEOPLE ARE OUR STRATEGY"
We are growing and in need of an AdministrativeSpecialist for our VSS Emultech,Inc. facilities.
Come join a team with a great company culture that offers competitive wages and benefits!! We offer Paid Time Off, Medical, Dental, Vision Care Insurance. We offer a 401k program. A Pension Program, Life Insurance, AD&D and opportunities for growth and development
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
ESSENTIAL DUTIES AND RESPONSIBLITIES:
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of office supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain all applicable permits and documentation needed for the facility
- Maintain trusting relationships with suppliers, customers, and colleagues
- Track and maintain organization of rail fleet.
- Track freight and all associated fees with plant railcar activities.
- Process and Monitor PO activities.
- Help with tracking Daily and Monthly Inventory of products and raw materials
- Track all mill runs and batch sheets with spreadsheet
- Work with plant operations on developing inventory tracking documents
- Work with admin department to develop inventory best practices
- Conduct periodic inventory cycle counts and investigate discrepancies.
- Ensure optimal operation of equipment, supplies, and inventories with preventive maintenance
- Coordinate internal and external resources to expedite workflow
- Oversee and achieve organizational goals while upholding best practices
QUALIFICATIONS:
- Must have excellent communications skills both written and verbal to interact with internal and external drivers and customers.
- Proven leadership qualities.
- Must possess the ability to prioritize and handle multiple projects utilizing organizational skills and communications skills.
- Strong sense of responsibility regarding timely and accurate completion of work, and a strong commitment to corporate goals.
- Must be capable of functioning under fast pace stressful working conditions.
- Ability to read, write and speak fluently in English.
- Ability to utilize a calculator for basic math (addition, subtraction, multiplication, and division).
- Ability to learn and put in action 5S principals.
- Ability to self-start, motivate others, work with little direction.
- Strong time-management skills and multitasking ability
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United States.
We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.