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Office Administrator

Administration
Miami, FL
Req ID: 4926

Description

Position at VMLY&R

At VMLY&R, we create connected brands. We resist the usual ways of seeing, doing and thinking — harnessing creativity, technology and culture — to reimagine the entire connected consumer experience. Our goal? To create work that becomes part of people’s lives, to drive value for our clients and, in the best of cases, to impact the world.

The Office Administrator is responsible for providing a wide range of administrative, executive and cultural responsibilities. This person is central in maintaining the physical office environment to help create a positive employee experience and a welcoming environment for clients.

Responsibilities

  • Act as the face of the office for callers, clients, and guests
  • Regularly distribute the mail and handle all office shipping and receiving
  • Provide administrative support to senior leadership in local office and other colleagues as needed
  • Prepare and review expense reports, book travel, and assist with meeting preparation and break down
  • Plan, order and oversee lunches and other weekly office events
  • Serve as the local culture champion by leading the culture team, managing the budget, organizing and executing events
  • Assist with a variety of HR related functions including providing office tours, workstation set up and facilitating introductions for new employees
  • Ensure the office is fully stocked with supplies, snacks, coffee and other beverages
  • Maintain office design, furniture inventory, and appearance to create the best environment for employees and visiting clients
  • Manage local building management relationships and ensuring facilities are clean, in good working order, and up to code
  • Other responsibilities as assigned

As part of the WPP Group, VMLY&R offers one of the best overall compensation packages in the business.

Required Skills & Experience

  • Bachelor’s degree or equivalent (marketing, business, communications)
  • Agency and/or client-side experience required
  • Demonstrated knowledge of the advertising industry and trends
  • Familiarity with internal marketing systems and/or advertising agencies a plus

VMLY&R is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. VMLY&R is a M/F Disabled and Vet EEO/AA Employer.

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