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Office Administrator

Administration
Frisco, TX
Req ID: 7865

Description

Position at VMLY&R

About Us

VMLY&R is a global brand and customer experience agency that harnesses creativity, technology, and culture to create connected brands. But what does that mean? It means we're a creative agency that is built on the promise of collaboration and human connection. Creating connected brands isn't just what we do — it's what we're known for and who we are. We empower our clients to excel at the intersection of "brand" and "customer experience," starting with simple goals: Create work that becomes part of people's lives; promote value for our clients; and, in the best of cases, help the world.

We're committed to building a united global network of creators and thinkers, regardless of their age, race, skin color, religion, disability, sexual orientation, gender identity or expression. With over 12,000 employees across the globe, our influence is made stronger by applying our collective experiences to tell stories that not only sell products and experiences, but also guarantee positive representations of all communities.

Our unique culture is rooted in a great deal of care for you and your success. Above all else, we are committed to strengthening your experience by ensuring your inner potential continues to be discovered.

We also offer about a dozen employee resource groups (ERGs) that allow you to tap into your personal identities, interests and passions. Our ERGs celebrate ethnic diversity, life as a working parent or caregiver, neurodiversity, the LGBTQ+ community, wellbeing, and more. Regardless of your interests, there is no shortage of opportunities to get involved, so tap into our global network and find where you can make your ideas come to life.

The Office Administrator is responsible for providing a wide range of administrative, executive and cultural responsibilities. This person is central in maintaining the physical office environment in our Dallas office to help create a positive employee experience and a welcoming environment for clients.

Responsibilities

  • Act as the face of the office for callers, clients, and guests
  • Regularly distribute the mail and handle all office shipping and receiving
  • Provide administrative support to senior leadership in local office and other colleagues as needed
  • Prepare and review expense reports, book travel, and assist with meeting preparation and break down
  • Plan, order and oversee lunches and other weekly office events
  • Serve as the local culture champion by leading the culture team, managing the budget, organizing and executing events
  • Assist with a variety of HR related functions including providing office tours, workstation set up and facilitating introductions for new employees
  • Ensure the office is fully stocked with supplies, snacks, coffee and other beverages
  • Maintain office design, furniture inventory, and appearance to create the best environment for employees and visiting clients
  • Manage local building management relationships and ensuring facilities are clean, in good working order, and up to code

Required Skills & Experience

  • 5+ years Experience in a marketing agency or client-side 
  • Familiarity with internal marketing systems and/or advertising agencies a plus

Our Benefits

As the world leader in communications services, we rely on the creativity of our people to deliver the best work for our clients. In return, we invest in our employees by offering them a diverse suite of benefits from best-in-class carriers, with enough choice and flexibility to keep them and their families healthy and happy today and tomorrow.

  • Corporate gift matching program
  • Paid time off for volunteering
  • Paid parental leave
  • Ranked No. 1 in advertising for our adoption assistance program
  • Corporate discounts
  • VMLY&R Diversity, Equity, and Inclusion (DEI) team, which guides, celebrates, and promotes cultural literacy; increases employee engagement; recruits and retains a diverse workforce; and builds internal opportunities for people to learn and grow.

VMLY&R is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, or physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.

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