Executive Secretary Administrative Assistant

Administrative Support Careers Alexandria, Virginia

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Description

Position at VMD Corp

At VMD, now a part of Xcelerate Solutions, you have the opportunity to thrive in your career and become a Game Changer. The quality and talent of our people is what drives our success. We embrace an employee-first culture and make it a priority to provide professional development opportunities that foster career growth.  
    
We help protect American Citizens and the nation’s most critical infrastructure by working alongside our customers and delivering game changing solutions to strengthen their missions. We believe our passion and commitment to achieve our customers' goals and solve their most critical challenges defines who we are. We don’t just dream big, we act on it – through teamwork, dedication, and resilience.  
 
In this Executive Secretary Administrative Assistant role, you will have the opportunity to:
  • Focus on drafting, editing, and managing official correspondence, agency-wide policies, and issuances.
  • Maintain style guides aligned with NSF branding, develop and document standard operating procedures, and manage organized document libraries.
  • This role ensures consistency, clarity, and compliance across internal and external communications while supporting leadership with high-quality written materials that meet federal plain language and Section 508 requirements.
  • Draft and edit of correspondence and official issuances for internal and external distribution.
  • Maintain a style guide that aligns with the NSF brand.
  • Draft, review, and edit agency wide policies, memos, and other documents.
  • Develop and document standard operating procedures.
  • Maintain and organize document libraries.
  • Accurately enter information into databases/tracking systems. 
  • Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets. 
  • Draft email responses and general correspondence on behalf of the client. 
Job requirements 
  • Proven experience as a Proposal Processing Administrative Support or in other similar position.
  • Full comprehension of office management systems and procedures.
  • Excellent knowledge of MS Office.
  • Exemplary planning and time management skills
  • Strong written and verbal communication skills
  • Conduct research using internal sources in order to write and edit content.
  • Gather, develop and check accuracy of information by coordinating with the meeting lead and subject matter experts and program officials.
  • 3-5 years of experience distilling complex and/or technical subjects into plain language for a diverse range of audiences.   
Basic Qualifiers:  
  • Education Requirement: Bachelor’s degree  
  • Can Additional Years of Experience Substitute for Degree? No 
  • Minimum Years of Overall Experience: 3  
  • Minimum Clearance to Start: Public Trust  
  • Work Status Allowable: US Citizen or Permanent Resident    
Travel and Telecommuting: 
  • Travel: Some (between 10-25%)   
  • Telecommute Options: On site. Ability to work core hours: 8:30 a.m. to 5:00 p.m.
     
VMD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable Federal, state and local laws. VMD maintains a drug-free workplace. 

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