Office Operations Associate
Description
Get hired & build your career with VBP, a certified Great Place to Work company in the Philippines!
The Office Operations Associate plays a key role in ensuring the smooth day-to-day functioning of the office environment while managing procurement activities to support business operations. This role combines administrative excellence with strategic sourcing, vendor management, and cost optimization to create a productive and efficient workplace.
Main duties include:
Office Operations & Administration
- Support and facilitate daily on-site office operations
- Prepare regular reports on office expenses and budgets
- Manage inventory of office supplies and equipment
- Organize and maintain office filing systems
- Monitor and administer security, repairs, and maintenance of company facilities
- Assist in organizing company activities and events
- Support OSH activities and compliance
Procurement & Vendor Management
- Identify and evaluate suppliers based on quality, reliability, and cost-effectiveness
- Negotiate contracts and terms to secure favorable pricing and delivery schedules
- Prepare and manage purchase orders and procurement documentation
- Monitor supplier performance and maintain strong vendor relationships
- Ensure timely delivery of goods and services
- Maintain accurate records of purchases, pricing, and supplier information
- Collaborate with internal departments to understand and fulfill procurement needs
- Ensure compliance with procurement policies, procedures, and legal requirements
- Assess and mitigate risks associated with procurement activities
- Support compliance with PEZA, BOI, and other government regulatory requirements
Successful applicants should:
- Bachelor’s degree in Business Administration, Supply Chain, Engineering, or related field (or equivalent experience)
- 1+ years of experience in office management, procurement, or operations
- Strong negotiation and vendor management skills
- Excellent organizational and multitasking abilities
- Proficiency in procurement software/tools
- Knowledge of contractual and PEZA/BOI processing is an advantage
- OSH/ first aid certification is nice to have
- Strong interpersonal and communication skills
Non-negotiable requirements
- Residence within Cagayan de Oro and/or neighboring cities preferred
Benefits you and your family can enjoy:
- 500K per incident HMO coverage + Dental & Optical benefits
- 2-week paid Christmas vacation
- 25K Educational Assistance
- Training and equipment will be provided
- Fixed Schedule of Mon-Fri from 7 AM to 4 PM