Administrative Assistance
Description
Video Industrial Services
About Us
Video Industrial Services offers a full line of environmental infrastructure maintenance and industrial cleaning services. As part of the Carylon Corporation, a nationwide collection of 14 best-in-class companies, we have vast resources, expertise, and decades of experience to get the toughest jobs done right.
Job Description:
Position: Administrative Assistant
Location: Birmingham, AL
Pay: $18-$21 per hour plus overtime (Negotiable based on experience)
Full Benefits: (Health, Dental, Vision, 401K, PTO, ESOP)
Job Duties:
-Greet all visitors to the office location and determine proper direction for their visit.
-Answer multi-line phone system and direct calls or take messages as needed.
-Open mail and process accordingly.
-Provide HR and Benefits department support on onboarding new employees.
-Gather information and enter payables for a multi-state organization.
-Confirm all timecards and other field related paperwork is turned in daily.
-Address payables related issues with project managers.
-Create job folders and track job progress with project managers.
-Prepare written correspondence and various other documents related to payables.
-Maintain and organize vendor files and customer files.
-Communicate daily with the management team regarding status of projects and any concerns.
-Uphold company policies and vendor requirements.
-Perform other duties as assigned by management.
Qualifications:
-Relevant experience in an office environment.
-High School Diploma or General Education Development (GED) certificate.
-Proficient personal computer skills, especially Microsoft Office (Outlook, Word, Excel).
-High School Diploma or General Education Development (GED) certificate.
-Proficient personal computer skills, especially Microsoft Office (Outlook, Word, Excel).
-Excellent interpersonal, written, and oral communication skills.
-Detail-oriented and has ability to prioritize and organize work.
-Detail-oriented and has ability to prioritize and organize work.
-Ability to maintain the highest level of confidentiality.
-Ability to work independently, take initiative, and respond to rapidly changing priorities in a multi-tasked environment.
-Ability to lift and/or move 20 pounds with or without accommodation.
-Ability to work independently, take initiative, and respond to rapidly changing priorities in a multi-tasked environment.
-Ability to lift and/or move 20 pounds with or without accommodation.
AA/EEO Statement
Carylon Corporation and its companies provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, status as a protected veteran, genetic information, status as a qualified individual with a disability and any other basis protected by federal, state, or local laws.
Carylon Corporation and its companies provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, status as a protected veteran, genetic information, status as a qualified individual with a disability and any other basis protected by federal, state, or local laws.
Disclaimer
This job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Employers reserve the right to modify this job description, including by adding, removing, and altering job duties.
This job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Employers reserve the right to modify this job description, including by adding, removing, and altering job duties.