Associate Director, Scientific Communications

Scientific Communications United States


Position at Vaniam Group

What You'll Do

The Associate Director, Scientific Communications will generate content and oversee projects by coordinating and tracking project plans, resources, and timelines. You will provide input into project schedules, facilitate documentation of client and team meetings, and work to ensure timely and cost-effective achievement of project milestones. You play a critical role in managing client satisfaction and relationships, planning and implementing processes, mentoring the scientific communications team and monitoring the quality of content, and other aspects of project leadership. In addition, you are responsible for supporting business development and improvement in alignment with our goals.

A Day in the Life

  • Assist with the development of projects, ensuring strategic planning and implementation and alignment with client objectives
  • Edit and develop high-quality content for an array of projects including: publications (eg, abstracts, presentations, and manuscripts), advisory boards, scientific platforms, gap analyses, literature summaries, slide sets, training materials, and other scientific communications deliverables
  • Assess project issues and challenges, and identify and implement solutions to meet productivity, quality and client goals as well as compliance standards
  • Understand and communicate client requirements to appropriate team members, and manage all requirements accordingly
  • Conduct regular status meetings with client project team, internal teams, and external contractors to ensure effective communication, work quality, project flow and process, and timeline development
  • Provide mentorship to internal writing team on deliverables as needed, to ensure quality and alignment with client scientific communication statements while maintaining compliance standards
  • Coordinate writing activities of internal writing team
  • Build strong partnerships with client teams
  • Respond promptly to client needs and requests for service and assistance, and provide guidance to our scientific communications team
  • Manage and develop direct reports
  • Other duties may be assigned to help drive deliverables within this role

What You Must Have

  • PhD in life sciences or MD or PharmD
  • A minimum of three years of work experience in an agency, the pharmaceutical industry, or a related scientific or medical writing position
  • Good working knowledge of pharmaceutical and biotech industries and scientific communications
  • Ability to take initiative, communicate clearly and work collaboratively in a dynamic, virtual environment
  • Excellent interpersonal, organizational, verbal and written communication skills
  • Active listener
  • Demonstrated leadership skills with ability to prioritize and plan work activities, use time efficiently, plan for additional resources, set goals and objectives, and organize other people and other tasks
  • Solutions oriented with excellent problem-solving skills, including the ability to analyze information skillfully, develop alternative solutions, and work well in group problem-solving solutions
  • Ability and willingness to meet tight deadlines, work within high-pressure situations and help others do the same
  • Ability to innovate/brainstorm new ideas to solve clients' challenges
  • Strong attention to detail
  • Leadership in upholding and fostering integrity and excellence in scientific communications
  • Commitment to compliant and transparent data dissemination
  • Excellent quantitative and analytical skills and ability to synthesize complex or diverse information
  • Highly Proficient with the following computer programs and systems: MS Office (Word, Excel, PowerPoint, Outlook), Adobe, WebEx (or other similar systems), cloud-based file servers, calendars, messaging systems and work management tools
  • Travel within the US and internationally as necessary, based on project, sponsor and organizational needs (<30% travel expected).

What You Might Have, but isn't required

  • At least one year of recent experience as an oncology/hematology medical writer and scientific communications professional
  • Led or managed a team of at least 2 direct reports
  • Strong understanding of a variety of scientific communications deliverables
  • Familiarity with Endnote or other reference management software and publication database (ie, Datavision)

The Team You'll Work Closest With

You will work closely with the Scientific Communications department as well as collaborate with Client Services, Editorial and Creative to plan, prioritize, and manage project timelines.

Why You’ll Love Us: 

  • 100% remote environment with opportunities for local meet ups  
  • Positive, diverse, and supportive culture 
  • Passionate about serving clients focused on Cancer and Blood diseases 
  • Investment in you with opportunities for professional growth and personal development through Vaniam Group University  
  • Health benefits – medical, dental, vision  
  • Generous parental leave benefit  
  • Focused on your financial future with a 401(k) Plan and company match 
  • Work-Life Balance and Flexibility 
    • Flexible Time Off policy for rest and relaxation 
    • Volunteer Time Off for community involvement 
    • Summer Fridays with shortened hours 
  • Emphasis on Personal Wellness  
    • Virtual workout classes  
    • Discounts on tickets, events, hotels, child care, groceries, etc.  
    • Employee Assistance Programs 


Salary offers are based upon several factors including experience, education, skills, training, demonstrated qualifications, location, and organizational need. The range for this role is $100,000 - $140,000. Salary is one component of the total earnings and rewards package offered. 

About Us: 

Vaniam Group is a people-first, purpose-driven, independent network of healthcare and scientific communications agencies committed to helping biopharmaceutical companies realize the full potential of their compounds in the oncology and hematology marketplace. Founded in 2007 as a virtual-by-design organization, Vaniam Group harnesses the talents and expertise of team members around the world. For more information, visit