Senior Director, Scientific Communications

Scientific Communications United States


Position at Vaniam Group

What You'll Do

The Senior Director, Scientific Communications will oversee a portfolio of projects by coordinating and tracking project plans, resources, timelines, and costs. You will develop project schedules, facilitate documentation of client and team meetings, support financial analysis of budgets, and prepare and update status reports to ensure timeline and cost-effective achievement of project milestones. You play a critical role in managing client and physician satisfaction and relationships, planning and implementing processes, mentoring the scientific communications team and monitoring the quality of content, and other aspects of project leadership. You will also lead and support an internal team of direct reports which is critical in developing their necessary skills and competencies. In addition, you will be responsible to support business development and improvement in alignment with our company goals.

A Day in the Life

  • Develop scientific communications solutions
  • Oversee the development of projects, ensuring strategic planning, implementation and alignment with client objectives
  • Lead internal scientific communications team
    • Assist with development of project strategy with internal team and client team
    • Assess project challenges, and work with team to identify and implement solutions to meet productivity, quality and client goals as well as compliance standards
    • Oversee development of content and scientific communications deliverables as needed
    • Edit and develop high-quality content for an array of projects as needed
    • Provide mentorship to internal writing team on deliverables, ensuring quality and alignment with client scientific/medical strategy
    • Oversee and communicate client requirements to appropriate team members, and manage all requirements accordingly
    • Conduct regular status meetings with client project team, internal teams, and external contractors to ensure effective communication, work quality, project flow and process, and timeline development
  • Support team growth and development
  • Manage and develop a team of direct reports
    • Develop strong relationships with internal writing, client services, graphics and support teams
    • Provide mentorship and critical actionable feedback to team members
    • Communicate clearly across departments and to senior management
  • Proactively manage client portfolio
    • Build strong partnerships with client teams
    • Respond promptly to client needs and requests for service and assistance, and provide guidance to Vaniam Group scientific communications team
  • Other duties may be assigned to help drive deliverables within this role

What You Must Have

  • Advanced degree in science; PhD, MD, or PharmD
  • A minimum of 7 years of work experience in an agency, the pharmaceutical industry, or a related scientific or medical writing position
  • Good working knowledge of pharmaceutical and biotech industries and scientific communications
  • Strong understanding of a variety of scientific communications deliverables
  • Authentic team player; able to elevate the team before self
  • Ability to take initiative, communicate clearly and work collaboratively in a dynamic, virtual environment
  • Excellent interpersonal, organizational, verbal and written communication skills
  • Active listener
  • Ability to prioritize and plan work activities, use time efficiently, plan for additional resources, set goals and objectives, and organize other people and other tasks
  • Solutions oriented with excellent problem-solving skills, including the ability to analyze information skillfully, develop alternative solutions, and work well in group problem-solving solutions
  • Ability and willingness to meet tight deadlines and help others do the same
  • Ability to innovate/brainstorm new ideas to solve clients' challenges
  • Demonstrated leadership skills and ability to prioritize and plan work activities, use time efficiently, plan for additional resources, set goals and objectives, organize other people and other tasks
  • Demonstrated ability to lead, mentor, and support the work and development of team members
  • Strong attention to detail
  • Leadership in upholding and fostering integrity and excellence in scientific communications
  • Commitment to compliant and transparent data dissemination
  • Excellent quantitative and analytical skills and ability to synthesize complex or diverse information
  • Highly Proficient with the following computer programs and systems: MS Office (Word, Excel, PowerPoint, Outlook), Adobe, WebEx (or other similar systems), cloud-based file servers, calendars, messaging systems and work management tools
  • Travel within the US and internationally as necessary, based on project, sponsor and organizational needs (<30% travel expected)

What You Might Have, but isn't required

  • At least two years of recent experience as an oncology/hematology medical writer and scientific communications professional
  • Led or managed a team of at least 3 direct reports
  • Familiarity with Endnote or other reference management software and publication database (ie, Datavision)

The Team You'll Work Closest With

You will work closely with the Scientific Communications department as well as collaborate with Client Services, Editorial and Creative to plan, prioritize, and manage project timelines.

Why You’ll Love Us: 

  • 100% remote environment with opportunities for local meet ups  
  • Positive, diverse, and supportive culture 
  • Passionate about serving clients focused on Cancer and Blood diseases 
  • Investment in you with opportunities for professional growth and personal development through Vaniam Group University  
  • Health benefits – medical, dental, vision  
  • Generous parental leave benefit  
  • Focused on your financial future with a 401(k) Plan and company match 
  • Work-Life Balance and Flexibility 
    • Flexible Time Off policy for rest and relaxation 
    • Volunteer Time Off for community involvement 
    • Summer Fridays with shortened hours 
  • Emphasis on Personal Wellness  
    • Virtual workout classes  
    • Discounts on tickets, events, hotels, child care, groceries, etc.  
    • Employee Assistance Programs  

Compensation: Salary offers are based upon several factors including experience, education, skills, training, demonstrated qualifications, location, and organizational need. The range for this role is $165,000 - $195,000. Salary is one component of the total earnings and rewards package offered. 

About Us: 

Vaniam Group is a people-first, purpose-driven, independent network of healthcare and scientific communications agencies committed to helping biopharmaceutical companies realize the full potential of their compounds in the oncology and hematology marketplace. Founded in 2007 as a virtual-by-design organization, Vaniam Group harnesses the talents and expertise of team members around the world. For more information, visit