Patient Access Specialist

WMC ED Patient Access - 208228 Winchester, Virginia Full-Time (Varied Shifts)

To see if this position qualifies for a sign-on bonus, click here: Valley Health Sign-On Bonuses

Please Note: To protect our patients, our workforce and our community, Valley Health is requiring that all newly hired employees and internal transfers (current employees requesting internal transfers) must have received at least one COVID-19 vaccination dose. Newly hired Applicants (those not currently employed by Valley Health) who have been offered a position will have to provide documentation of their vaccination status at the time of their Employee Health appointment. For internal transfers, Employee Health will contact you if they have questions around your vaccination status. Valley Health has a process for applicants who have been offered a position to request an exemption or deferral for medical or religious reasons. To search for vaccine locations, visit


  • Entity: Winchester Medical Center
  • Shift: Rotating

Who We Are

Valley Health System is a not-for-profit network of hospitals, urgent cares, physician practices, and services. Expanding across Virginia, West Virginia, and Maryland, we are devoted to the health of all who call our 18-county area home.

A vital resource for healthcare, we are the region’s largest employer, a dependable community partner, and are at the leading edge of clinical innovations.

We are looking for passionate, innovative, and caring people who will each bring their unique skills and perspectives to our workplace.

What You Will Do:

Valley Health Patient Access Specialists welcome patients to Valley Health System hospitals, facilities, and clinics and help transition patients into their stream of care by providing registration services for inpatient, scheduled and walk-in outpatient visits, and/or emergency visits. Patient Access Specialists are often the first person a patient encounters in a Valley Health facility and are a vital part of each patient’s care team. They set the stage and tone for the patient care and safety through a warm greetings, accurate registration, and information gathering. In order to be successful in this position, as well as to find it professionally and personally rewarding, PA Specialists must possess the traits of high-energy, compassion, attention to detail and accuracy, the ability analyze information and make accurate decisions, as well as an ability to work in a fast-paced environment. PA Specialists responsibilities include greeting patients in a warm and friendly manner, excellent customer service, conducting front-desk, at the bedside, and/or over-the-phone hospital and clinic registrations, and the gathering & verification of demographic, financial, and clinical information, through external websites and tools provided by Valley Health. Responsibilities also include the ability to compassionately assist patients in understanding the financial responsibility of their healthcare needs through generation and delivery of cost estimates, financial counseling, and collection up front payments. Although previous healthcare registration or revenue cycle experience is a plus, substantial training will be provided to new candidates possessing the traits described above to perform the responsibilities in an excellent and personally rewarding manner.

What You Will Bring:


High school graduate or equivalent required.

6 months experience in general-customer service (healthcare setting preferred)

Must promote Valley Health's Mission, Vision, and Values.
Accurately identity the patient, provide/attach arm bands to patients, and verify the patient's identity with every new interaction.
Must present a professional "On Stage" image when working with employees and customers.
Completely and accurately complete all registration functions during patient registration including verifying all demographic information, attaching/updating appropriate insurance to patients accounts, verifying complete orders, requesting and collecting appropriate payment from the patient.
Reviews appropriate payment options with the patients, explains discount opportunities, payment plan/financing options.
Troubleshoot any issues with the patients orders (incomplete orders, wrong orders, etc…) and contact provider office by phone immediately to resolve any issues.
Review all required documentation with the patient completely, obtain appropriate signatures, provide copies, and scan the documents into the patients medical record in Epic. Documentation includes HIPAA, Consents, Important Message from Medicare, Med assist Screening, Medicare Outpatient Observation Notification, etc…
When applicable, complete a cost estimate for the patient utilizing the estimate software/program.
Working knowledge of the Advanced Beneficiary Notification (ABN) workflow, communicate ABN to patient and resolve the ABN.
Review patient level work queues and remove any registration errors prior to the end of each shift, if unable to resolve, place a note explaining barrier and requested assistance.
Communicate the Mychart program and its benefits to each patient, provide sign on information as appropriate (in person, mail, email).
While working in approved service areas, PAS will take photo's of patients using.
Direct patients to appropriate department or nursing floor.
Utilize good judgement and critical thinking skills to prioritize multiple tasks and problem solve.
Ability to maintain strict confidentiality regarding personnel and patient matters.
Ability to communicate effectively verbally and in writing
Exceptional skills with spelling, grammar, punctuation, and proofreading required.
Ability to work in a high stress environment and under time constraints.
Understanding of and ability to work within a diverse community required.

What You Will Get:

- Competitive salary
- Flexible scheduling
- Health Insurance
- Paid Time Off
- Wellness Program
- Tuition Assistance
- Retirement Plan
- Life Insurance

*some benefits are subject to change due to job status

We celebrate, support, and thrive on our differences for the benefit of our employees, our patients, and the communities we serve.
We are neighbors caring for neighbors, and our goal is always to help those we serve get well, feel well, and stay well.


Criminal Background Checks
VA State Police
3rd party Background Check

FLSA Classification


Physical Demands
6 A Customer Service