Office Coordinator

Trauma Center - 206229 Winchester, Virginia Full-Time (Primarily Day Shifts)

To see if this position qualifies for a sign-on bonus, click here: Valley Health Sign-On Bonuses


  • Entity: Winchester Medical Center
  • Shift: Day

Who We Are

Valley Health System is a not-for-profit network of hospitals, urgent cares, physician practices, and services. Expanding across Virginia, West Virginia, and Maryland, we are devoted to the health of all who call our 18-county area home.

A vital resource for healthcare, we are the region’s largest employer, a dependable community partner, and are at the leading edge of clinical innovations.

We are looking for passionate, innovative, and caring people who will each bring their unique skills and perspectives to our workplace.

What You Will Do:

The Trauma Office Coordinator provides secretarial and administrative support to the Trauma Medical Director, Trauma Program Manager and additional members of the trauma team. Support includes updating schedules/calendars, reviewing and responding to meeting requests. Communicating schedules and updates to the TMD and the TPM. Responsibilities include (but not limited to): Prepares, edits, proofreads, designs, and formats documents. Manages and organizes communications and ensures hard copy and/or computer files are maintained as appropriate. Maintains spreadsheets and creates reports for items such as education, competency and other confidential departmental items. Creates documents and assists in the tracking and monitoring of departmental budget. Supports the Trauma Registry by updating discharge dates daily, front loading demographics, and assists with reporting and formatting. Supports Trauma Center documents including continuous monitoring of guidelines and policies, trauma handbook, and TACS organizational chart and signage. Intranet support including updating documents and formatting along with the on-call schedule for all required specialty services and orthopedic call coverage signage. Assists with Ophthalmology record keeping, including schedules and request for check monthly. Attends and supports all Trauma meetings including timely meeting requests, e-mail correspondence, meeting minutes, attendance and PowerPoints. Serves as liaison with other departments such as facilities, human resources, safety and security, and IS/IT as needed to facilitate services required for the Trauma Center.

What You Will Bring:


High school graduate or equivalent required.

Previous office experience required.
Minimum two (2) years secretarial experience preferred.

Minimum of 50 wpm keyboarding rate preferred.
Knowledge of medical terminology preferred.
Must possess good public relations, interpersonal and organizational skills and be continuously attentive to details.
Must be able to handle confidential and other sensitive information appropriately.
Ability to compose or prepare finished documents from outlines or brief instructions highly desirable.
Computer knowledge and experience including "Windows" and word processing required, "MS Word" and "Excel" strongly preferred. Knowledge of AS400 functions preferred.
Strong written and verbal communication skills required.
Ability to establish and maintain effective relationship with staff, clients and others required.

What You Will Get:

At Valley Health, we believe everyone is a caregiver, and our goal is to create an environment where our caregivers thrive physically, financially, and emotionally. In addition to a competitive salary, our most popular benefits for full-time employees include:
• A Zero-Deductible Health Plan
• Dental and vision insurance
• Generous Paid Time Off
• Tuition Assistance
• Retirement Savings Match
• A Robust Employee Assistance Program to help with many aspects of emotional wellbeing
• Membership to Healthy U: An Incentive-Based Wellness Program

Valley Health also offers a health savings account & flexible spending account for childcare, life insurance, short-term and long-term disability, and professional development. In addition, several perks come with working for the largest employer in the region, such as discounts to on-campus dining, and more.

To see the full scale of what we offer, visit

Exclusions apply

We celebrate, support, and thrive on our differences for the benefit of our employees, our patients, and the communities we serve.
We are neighbors caring for neighbors, and our goal is always to help those we serve get well, feel well, and stay well.


Criminal Background Checks
VA State Police
3rd party Background Check

FLSA Classification


Physical Demands
6 A Customer Service