Administrative Associate/Registrar

AM Admitting - 206217 Winchester, Virginia Full-Time (Primarily Day Shifts)

COVID-19 VACCINE INFORMATION: To protect our patients, our workforce and our community, Valley Health is requiring that all newly hired employees and internal transfers (current employees requesting internal transfers) be fully vaccinated. Newly hired Applicants (those not currently employed by Valley Health) who have been offered a position will have to provide documentation of their vaccination status at the time of their Employee Health appointment. For internal transfers, Employee Health will contact you if they have questions around your vaccination status. Valley Health has a process for applicants who have been offered a position to request an exemption or deferral for medical or religious reasons. To search for vaccine locations, visit


  • Entity: Winchester Medical Center
  • Shift: Day

Who We Are

Valley Health System is a not-for-profit network of hospitals, urgent cares, physician practices, and services. Expanding across Virginia, West Virginia, and Maryland, we are devoted to the health of all who call our 18-county area home.

A vital resource for healthcare, we are the region’s largest employer, a dependable community partner, and are at the leading edge of clinical innovations.

We are looking for passionate, innovative, and caring people who will each bring their unique skills and perspectives to our workplace.

What You Will Do:

• Administrative Associate facilitates the delivery of patient care by performing specific administrative/clerical tasks, support functions and facilitating communication among team members under the supervision of a registered nurse; requires a person with a positive attitude who is pleasant and cooperative; displays a professional demeanor with patient, families, physicians and fellow employees; works under stressful conditions and remains pleasant and productive; works as a team member. • Coordinates patient’s activities with ancillary departments • Performs general reception duties • Distributes incoming mail • Communicates patient and family needs and concerns to appropriate member of the care team following unit standards and maintaining patient confidentiality • Performs unit specific secretarial functions (word processing, ordering office supplies, returning medications to pharmacy as needed, monitoring falls and isolations, training/orienting, staff, etc.) per protocol for specific unit • Meets professional growth goals set with Manager/director, including completion of educational requirements • Coordinates maintenance for computers, pagers, fax machines, Zebra machine and copiers • Other duties as assigned by specific unit • Prioritizes work assignments within the scope of job function • Enters patient information into computer correctly • Follows through on all faxes and documentation received from offices • Maintains an adequate supply of chart forms available for patient’s records • Places patient information on the correct chart in designated order in a timely manner • Organizes the work area • Admits, transfers and discharges patient in the computer system timely and accurately • Enters and/or updates, physician changes, code status changes, falls risk and isolation in computer and/or on chart stickers and patient doors/wall chicklets as appropriate for the unit • Ensures discharge paperwork is prepared and/or faxed (discharge packets, orders for diagnostic or outpatient labs, treatment sheets for dialysis, etc. • Ensures admissions, transfers and discharges are properly maintained accurately and timely during downtime (downtime computer maintained) • Assembles/disassembles admission and transfer charts • Monitors printed items on printer an disperses or files as needed • Assures charts and chart holders are clean according to unit standards • Breaks down charts in a timely manner and sends them to HIM.

What You Will Bring:


High School Diploma or GED required

• Keyboarding and computer skills/knowledge • Medical Terminology preferred • Ability to use good judgment and critical thinking skills to prioritize multiple tasks and solve problems • Competent to successfully interact with patients according to their special needs which may apply based on the age of the patient served • Positions in the following areas require a criminal background and/or Central Registry check and continued employment is based on the outcomes of the report(s): Labor and Delivery, Mother/Baby, Pediatrics, Neonatal Intensive Care Unit, Antepartum Unit, Women’s Care Center and effective 4/20/03 Float Pool

What You Will Get:

- Competitive salary
- Flexible scheduling
- Health Insurance
- Paid Time Off
- Wellness Program
- Tuition Assistance
- Retirement Plan
- Life Insurance

*some benefits are subject to change due to job status

We celebrate, support, and thrive on our differences for the benefit of our employees, our patients, and the communities we serve.
We are neighbors caring for neighbors, and our goal is always to help those we serve get well, feel well, and stay well.


Criminal Background Checks
VA State Police
3rd party Background Check

FLSA Classification


Physical Demands
6 A Customer Service