Project Manager I
Description
University Medical Partners (UMP) formed in January 2017 by physicians currently practicing within several separate medical groups in the Bay Area to create a unified multi-specialty physician practice and clinical network that will serve as an exemplar for the delivery of high-quality health services in the Bay Area.
UMP Practitioners deliver care at clinics operated by Stanford Medicine Partners (SMP), a medical foundation affiliated with Stanford University throughout the Bay Area.
POSITION TITLE: Project Manager I
REPORTS TO: Associate Director of Operations and Project Management
WORK LOCATION(S): Hybrid, 1-2 days per week on-site at UMP Corporate Office (Newark, CA); travel to various clinic locations may be required
PURPOSE STATEMENT: As a member of the UMP Management Services Team, the Project Manager I will partner and collaborate with clinicians, stakeholders, and administrative leaders to develop and lead strategic and operational initiatives. This role is instrumental in driving projects that align with UMP’s organizational goals and enhancing the quality of care provided to patients. The Project Manager I will directly contribute to UMP’s mission of being the premier medical group for patients, clinicians, and partners. By ensuring efficient and effective project execution, the Project Manager I will play a crucial role in fostering a culture of clinical excellence, education, and innovation in partnership with Stanford Medicine, Stanford Medicine Partners, and Stanford Health Care.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The essential duties of this position include the following (other duties may be assigned):
- Collaborate with clinician leaders and stakeholders to define project goals and deliverables.
- Develop and manage comprehensive project plans, including timelines, milestones, and resource allocation.
- Monitor project progress and adjusts scope, schedule, or budget as needed to ensure successful delivery.
- Provide regular project status updates to leadership and stakeholders.
- Maintain relationships with stakeholders, ensuring timely communication and updates on project changes.
- Lead project meetings, documenting discussions, assigning action items, and ensuring follow-up as needed.
- Serve as the primary contact for project-related inquiries, fostering collaboration and alignment among team members.
- Facilitate training and onboarding for project team members to ensure alignment with project goals.
- Evaluate project outcomes and recommend improvements based on lessons learned and feedback from clinicians and stakeholders.
- Maintain an up-to date process document and guidebook on assigned functions and services.
- Performs other related duties as assigned.
PERFORMANCE REQUIREMENTS:
Knowledge, Skills and Abilities:
To perform the job successfully, an individual should demonstrate the following competencies:
- Subject Matter Expertise – Must have hands-on experience on the areas of responsibility.
- Professional Communication – Maintain confidentiality in matters relating to patient/family and clinician conduct. Maintain professional relationships. Relay information appropriately over telephone, E-mail, texting, and other communication devices. Contribute to peer performance reviews as requested.
- Teamwork –Work effectively and collaboratively with clinicians, managers and staff members. Delegate work as needed. Initiate problem solving and conflict resolution to foster effective work relationships with peers.
- Visionary Leadership - Display passion and optimism; inspire respect and trust; mobilize others to fulfill the vision; provide vision and inspiration to peers and staff.
- Change Management – Help develop workable implementation plans, communicate changes effectively. Willingness to learn new processes related to improvement efforts. Build commitment and overcome resistance, prepare and support those affected by change. Monitor transition and evaluate results.
- Leadership - Exhibit confidence in self and others; inspire and motivate others to perform well. Effectively influence actions and opinions of others; accept feedback from others; give appropriate recognition to others.
- Quality Management - Look for ways to improve and promote quality; demonstrate accuracy and thoroughness. Assist in the development of indicators, thresholds, study methods and data collection as assigned. Respond to problems/opportunities to improve care/customer service.
Experience and qualifications:
- Bachelor’s degree in Business Administration, Healthcare Administration, Project Management, or a related field; Master’s preferred.
- Minimum of 3 years of project management experience, ideally in healthcare.
- Experience managing complex projects and influencing outcomes.
- Knowledge of project management tools and methodologies (e.g., Agile, PMP, Six Sigma).
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Exceptional organizational skills with the ability to manage multiple projects in a fast-paced environment.
- Proficiency in project management software (e.g., MS Project, Asana, Trello) and MS Office Suite.
- Demonstrated ability to effectively analyze information, form judgments, and make sound decisions related to complex problems
- Experience with process improvement initiatives.
- Familiarity with healthcare operations and policies.
- Project Management certification (e.g., PMP, PRINCE2) is a plus.
Why Work with UMP:
- Salary Range: $90,000- $120,000/annually
- Up to 10% annual performance incentives
- Robust benefits package
- Annual 401k Safe Harbor and Profit-Sharing contributions
- PTO plan includes paid Holidays, Extended Sick Leave
- CME allowance
- Multiple health plan options
- Dental, Vision, Short-term disability, Long-term disability, Life Insurance, and others
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.
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All qualified applicants will receive consideration for employment without regard to race (including traits historically associated with race including but not limited to hair texture and styles), color, religion, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, reproductive health decision-making, marital or domestic partnership status, national origin, citizenship, military or veteran status, ancestry, age (over 40), physical or mental disability, medical condition, genetic information, political affiliation, or other characteristic protected by the law.