Administrative Assistant, Video Creative

Production Hollywood, California Req. UMG-3235


Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music; encompassing the jazz icons of Blue Note, Capitol’s generations of pop stars, and the legendary recording of Motown to name but a few.  We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry.  This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world’s leading Music Company.

How we LEAD: 

The ideal candidate will have Music or Entertainment experience and have experience supporting an SVP or other high-level executive with discretion and confidentiality.  Must be very efficient and highly attuned to the smallest of details.  Multi-tasking and working on tight deadlines in a high-pressure environment is crucial.  No task is too small and no challenge too great. A “can-do” attitude is essential. 

How you’ll CREATE:

  • Handle and pay all Video Production and Creative Service invoices/POs, oversee all vendor set ups, and manage all travel and expense reports for department heads
  • Work closely with Video and Creative coordinators to guarantee all payments are tracked against appropriate project budgets
  • Support the SVP of Video Production as needed, including but not limited to: booking travel, arranging meetings and conference calls, covering phone lines, managing calendars, and coordinating verbal and email requests.
  • Assist in the updating of department/artists’ calendars, timelines, schedules
  • Order, manage, and maintain office supply inventories
  • Must be able to work flexible schedule when needed (nights & weekends)

Bring your VIBE:

  • 1-2 years of administrative experience.
  • Strong computer skills – understanding of Microsoft Excel and Financial Payment Systems
  • Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
  • Ability to interact comfortably and effectively with external partners
  • Strong administrative and organizational skills
  • Ability to work under high pressure and speed
  • Must be flexible, able to multi-task and manage time effectively

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Pet Insurance, plus much more!
Universal Music Group is an Equal Opportunity Employer