Administrative Assistant, Business Affairs

Business Strategy & Operations Santa Monica, California Req. UMG-5118


Universal Music Enterprises (UMe) is the centralized U.S. catalog entity for the Universal Music Group. Working closely in concert with all of the company’s record labels, UMe provides a global frontline approach to catalog management, a concentration of resources, a greater emphasis on strategic marketing initiatives and opportunities in new and emerging technologies. 

How we LEAD: 

Universal Music Enterprises is seeking an Administrative Assistant that will support the Executive and the day-to-day operations of UMe's Business Affairs team, including the UMe in-house attorneys.

Discretion, confidentiality and good judgment are essential for this role.  The candidate must be efficient and time-sensitive, and will need to perform always with painstaking attention to detail. Multi-tasking and meeting tight deadlines is often necessary. 

In respect of paralegal tasks, the candidate will be expected, under attorney and/or senior staff direction, to prepare simple legal documents for review and to assist in the management of legal documentation, also under attorney and/or senior staff direction.        

How you’ll CREATE:

  • Coordinate & prioritize meetings involving UMe Business Affairs staff
  • Phone answering and message taking as required
  • Responsible for processing payments in “Uniport” (an online payment system for which the assistant will be trained)
  • Exercise discretion when patching calls, rolling calls, and interrupting meetings
  • Arrange meetings and conference calls via telephone and email/Microsoft Outlook Calendar
  • Greet and direct internal/external Business Affairs meeting participants
  • Book travel, accommodations, car services & process Travel & Entertainment expenses
  • Create, send, receive and distribute internal/external company communications
  • UMe Business Affairs filing in coordination with other UMe Business Affairs filers
  • Special projects as needed
  • Research agreements relevant to simple legal documents to be prepared under attorney/senior staff supervision
  • Maintain and organize files, including all relevant correspondence
  • Maintain relevant files in the computer-based systems
  • Assist in department and company projects as needed

Bring your VIBE:

  • Bachelors Degree and entry level paralegal equivalent experience 
  • Music/Entertainment Industry experience (legal-related experience preferred)
  • Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how one’s role helps to achieve the overall objective)
  • Ability to interact comfortably and effectively with UMG employees at all levels, including Senior Management
  • Ability to interact comfortably and effectively with employees of parties with whom UMG does business
  • Self-motivated, pro-active and resourceful
  • Excellent follow-through and close attention to detail
  • Flexible – able to adjust to changing priorities and able to multi-task
  • Excellent customer service skills
  • Excellent organization and time management skills
  • Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPoint
  • Must have excellent verbal, written and interpersonal communication skills
  • Ability to stay on top of multiple initiatives at one time
  • Ability to work quickly and accurately under pressure

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.