Administrative Assistant, Publicity

Marketing & Digital Media New York, New York Req. R0004983


A division of Universal Music Group, the world’s leading music company, Republic Records is home to an all-star roster of multi-platinum, award-winning legends and superstar artists such as Ariana Grande, Drake, Greta Van Fleet, Hailee Steinfeld, Jack Johnson, James Blake, James Bay, Jessie J, John Mellencamp, Jonas Brothers, Julia Michaels, Lil Wayne, Lorde, NAV, Nicki Minaj, Of Monsters and Men, Pearl Jam, Post Malone, Seth MacFarlane, Stevie Wonder, Taylor Swift, The Weeknd and more.

How we LEAD: 

Republic Records is looking for an Administrative Assistant, Publicity who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential.

How you’ll CREATE:

  • Receive and screen incoming calls 
  • Update and maintain calendars 
  • Coordinate travel – provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip; all info should be reflected in calendar 
  • Organizing and submitting managers expenses 
  • Manage and oversee department quarterly budgets including process invoices and set up vendors 
  • Connect artist phone interviews 
  • Organization of all Republic Grammy submissions including documents sent to artist camps with submission recommendations 
  • Assist with the creation and organization of press materials including: bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork 
  • Responsible for organizing and maintaining department calendars/documents including: Media Events, Dark Dates, TV Schedule 
  • Press Clippings: Research, organize and distribute companywide media alerts detailing artist press coverage 
  • Update Republic media contact lists 
  • Compiling and oversee guest lists for shows and events 
  • Pitch regional media for artists on tour if/when instructed to 

Bring your VIBE:

  • Minimum 1 year of experience as an Administrative Assistant, and/or previous intern experience
  • Minimum 1 year of experience booking travel, calendar management
  • Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
  • Ability to interact comfortably and effectively with external partners and clients
  • High attention to detail, excellent follow-through, problem-solving and organizational skills
  • Self-motivated, proactive, and resourceful
  • Excellent follow-through and attention to detail
  • Flexible – able to adjust to changing priorities, and able to multi-task
  • Excellent customer service skills
  • Excellent organization and time management skills
  • Excellent written and verbal communication
  • Strong proficiency and working knowledge of Microsoft Office Products
  • Creative skills a plus (Adobe Creative Suite, Keynote)

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan with company matching
  • Flexible Paid Time Off plus Paid Holidays, 2 week “Winter Break” & Wellness Fridays (year-round)
  • Medical, Dental and Vision Insurance
  • Student Loan Repayment Assistance & Tuition Reimbursement (after 12 months of service)
  • Robust Employee Assistance Program (for you and your loved ones)
  • Annual Well-Being Allowance which includes Fitness, Travel, Home Enhancements, Nutrition, and Spa Treatment Reimbursements
  • Universal Music Group is an Equal Opportunity Employer

All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.