Executive Assistant

Business Strategy & Operations Santa Monica, California Req. UMG-3343


We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD: 

UMG is hiring for an Executive Assistant to support a C-level executive in the company located in the Santa Monica Office. The ideal candidate will have experience supporting a C-level executive and/or high-profile celebrity and have great judgement with discretion and confidentiality.

How you’ll CREATE:

  • Manage complex and frequently fluctuating schedules, including scheduling meetings, coordinating calls – both domestic and international, prioritizing calendars and following up
  • Process travel and entertainment expenses
  • Coordinate and book complex and frequent travel – international as well as domestic; prepare itineraries
  • Coordinate and prioritize incoming meeting requests
  • Liaise between Executive and other important executives/clients for scheduling
  • Personal assistant duties include but not limited to managing house vendors, planning family vacations and functions, running errands, and other personal family matters
  • Manage project deadlines, including keeping organized status reports
  • Assist with organizing meetings and event planning
  • Provide administrative and operational support
  • Typical hours: M-F 8 AM – 6 PM with some OT as needed

Bring your VIBE:

  • 4+ years of experience for C-level executive or high-net-worth individual/high profile celebrity
  • Proven sense of urgency
  • Resourceful skills with significant experience in providing hands-on research and assistance
  • Proficiency in MS Office, Outlook scheduling, Skype for Business
  • Experience with coordinating international/domestic travel
  • Handle confidential information in a discreet manner
  • Exceptional organizational and time management skills
  • Professional and proactive
  • Excellent written and verbal communication skills
  • Previous experience working with a music label, preferred
  • Ability to interact comfortably and effectively with employees of our company at all levels
  • Must be highly organized and forward-thinking

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer.