Executive Assistant, Brand Partnerships

Business Strategy & Operations New York, New York Req. UMG-3972


We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation, and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute, and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD: 

We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines and to juggle multiple priorities in a fast-paced environment.  A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is essential.  This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, creative, and adaptable.

How you’ll CREATE:

  • Day-to-day management of the Executive’s schedule
  • Interacting with client and potential clients as well as other artists and high-level visitors, in person or by telephone or email
  • Prepare internal and external presentations including preparation for media interviews
  • Read and route correspondence; draft responses and other documents as requested; manage email for Executive and assist with music organization and distribution as needed
  • Manage schedule by planning internal and external meetings, conferences, award presentations, teleconferences
  • Prepare submission of expense claims on a timely basis
  • Provide key administrative support for principal’s civic and industry commitments

Bring your VIBE:

  • 2-3 years executive assistant experience desired
  • Competency using Mac and PC
  • Advanced Microsoft Office skills
  • Travel Logistics
  • Develop and demonstrate professional knowledge of the business
  • Proven ability to work effectively with senior management and senior-level clients
  • Excellent written and oral communication skills (as the person will be dealing with all levels)
  • Ability to manage highly confidential information with extreme discretion and to act calmly and professionally at all times
  • Use organizational skills to manage office and time in a fast-paced environment and anticipate critical events/Executive’s needs
  • Ability to create efficiency through the use of technology and music-based systems
  • Highly organized
  • People driven
  • Dynamic and assertive personality; professional demeanor
  • Willingness to work after hours and on weekends as needed
  • Adaptable to a variety of situations with numerous personalities
  • Experience working in very fast-paced environments
  • Sincere interest in music a plus
  • BA or BS preferred

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits, and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer