Promotions Assistant

Business Strategy & Operations Kings Cross, London Req. UMG-5429


Job title: Promotions Assistant
Reporting to: SVP, Island Records & Promotions
Department: Island Records
Location of work: 4 Pancras Square, Kings Cross


Music is Universal


It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [email protected]  


The A Side: A Day in The Life


 For sixty years, Island Records has been at the forefront of all the musical moments that mattered. One of the world's great labels, it has become a byword for artistic integrity and innovation, staying true to its long-established independent ethos by signing mavericks and game-changers who have altered the course of music in Britain, Jamaica, America and beyond. And, while times have changed, the attitude, street-cool and striking visuals at the label's creative core have remained the same.


The B Side: Skills & Experience


Promotions (TV and Radio)

  • Summarise & circulate Radio Promotion Bulletins, including National/Regional playlist reports on a weekly schedule
  • Administer gig tickets, CD stock and Merchandise ordering for the Radio department, ensuring quantities & distribution are tracked
  • Act as a point of contact for Radio department at all times
  • Responsible for booking directly all travel booking (including cars), for artists, competition winners, radio contacts & radio department when necessary
  • Assist Radio department with general duties including ordering discs/FOC stock
  • Complete the Promotions Report every Friday
  • Complete Regional Radio Report when necessary
  • Assist and/or cover promo for National & Regional Radio as and when required
  • Coordinate competitions (travel, tickets, communication with the winners, etc)
  • Set up and mail music to Radio contacts via MPE
  • Update National radio schedules continuously
  • Print National Playlists weekly, including data analysis
  • Compile RadioMonitor Plays for the weekly Label Meeting
  • Coordinate & liaise with Regional Radio contacts to confirm travel to and from events such as album launches
  • Arrange phoners and some promo with artists/management/radio stations
  • Update the Radio 1 Music Team with label copy, release dates, press release & biog information whenever a track is added to the playlist weekly
  • Attending regular gigs
  • Keep on top of the music that needs to be monitored on our radio tracking updates – plan ahead
  • Responsible for notifying team when stock arrives
  • Liaise with the PAs on Ticket orders and update them with the Artist Relations report weekly
  • Service Videos via Promostream on Fridays
  • Complete MTV VSF forms each week for serviced videos, including Lyric Sheets
  • Submit new videos for VEVO slates, coordinate the submissions with Marketing Managers
  • Book restaurants the department where necessary for client entertaining
  • Create presentations/pitches for polls (BBC Sound Of, MTV Ones To Watch etc.)
  • Create CI Links for videos to send to contacts



  • Become well versed in the Universal Rate Card and be aware of the acts who have exceptional rates
  • Responsible for managing all departmental budgets, including raising purchase orders, negotiating costs in line with Universal’s policies, approving radio budgets, liaising with the plugger on any promotions that require expenditure
  • Responsible for managing out of house company budgets
  • Monthly; collate the financial figures from the National, Regional & Out of House radio pluggers & organise into a document outlining radio promo expenditure. Reflecting the information gathered, initiate whether the department requires more or less
  • Represent National, Regional & out of house radio in the forecast meetings on a monthly basis
  • Update the out of house plugger fees regularly


Person specification

  • Passionate about music with a positive and enthusiastic attitude.
  • Assertive and forward-thinking
  • Previous experience working in a similar role, with a good working knowledge of the music industry, ideally within Radio
  • Proven experience of working effectively and efficiently under pressure in a calm and organised manner
  • Professional, proactive and flexible approach to work – ability to prioritise, multi-task & pre-empt problems before they occur
  • Excellent track record of working to strict deadlines & maintaining a high standard of attention to detail
  • Excellent verbal and written communication skills, and the ability to deal with people at all levels
  • Ability to deal with situations discreetly & confidentially
  • Team player able to work on own initiative
  • Ability to build and maintain relationships internally and externally of Island and Universal
  • Desire to work in Promotions
  • A general understanding of major record label working environment, particularly promotions
  • Good working knowledge of the music industry & Island’s artists
  • Able to demonstrate a diplomatic approach
  • Be confident – have a voice and be able to communicate ideas
  • Experience in using in house computer systems and packages including Excel, Word and Outlook


 Bonus Tracks: Your Benefits


  • Group Personal Pension Scheme (between 3% and 9%)
  • Private Medical Insurance
  • 25 paid days of annual leave
  • Interest Free Season Ticket Loan
  • Holiday Purchase scheme
  • Dental and Travel Insurance options
  • Cycle to Work Scheme
  • Salary Sacrifice Cars
  • Subsidised Gym Membership
  • Employee Discounts (Reward Gateway)


Just So You Know…

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.