Coordinator, Promotion

Marketing & Digital Media Hollywood, California Req. UMG-2737


This role will provide administrative support for the Promotion Department and be responsible for curating and managing the department’s social media presence.

Job Functions:

Administrative Support

  • Provide administrative support to the SVP of Urban and SVP of Rhythm.
  • Heavy phones, calendar maintenance, book travel
  • Book meetings/boardrooms/schedule outside meetings (reservations, etc.)
  • Process expense reports


  • Pull daily custom Mediabase and BDS airplay reports
  • Pull sales reports using Music Connect 2.0 and UM-X Suite.
  • Collect weekly airplay additions from all promotion format heads
  • Arrange contest winner travel
  • Create email blasts using Keynote and MailChimp
  • Create web advertisements and one sheets
  • Managing department’s social media presence
  • Coordinate artist/radio social media campaigns
  • Coordinate radio phone interviews
  • Maintain music library and artist assets
  • Encode music in Mediabase and BDS for spin tracking
  • Mass mailing

Job Requirements:


  • Must have excellent writing, spelling and typing skills
  • Strong time management/organizational skills
  • Advanced skills in Microsoft Office suite
  • Advanced experience across all major social media platforms
  • Intermediate skills in Photoshop, Illustrator and Keynote
  • Tech-savvy
  • Quick learner
  • Detail oriented/strong ability to multi-task
  • Calm and grounded, but assertive when needed
  • Able to comfortably converse with all types of people within and outside the company
  • Good relationship building skills


  • 1-2 years of administrative assistant experience


  • Degree qualified or equivalent experience

Universal Music Group is an Equal Opportunity Employer.


This job description only provides an overview of job responsibilities that are subject to change.