Payroll Specialist

People, Inclusion & Culture Woodland Hills, California Req. UMG-5093


Universal Music Group (UMG) is the world’s leading music company. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audio-visual content in more than 60 countries. Our vast catalogue of recordings and songs stretches back over a century and comprises the largest, most diverse, and culturally rich collection of music ever assembled. Knowing that music, a powerful force for good in the world, is unique in its ability to inspire people and bring them together, we work with our artist and employees to serve our communities. We are the home for music’s greatest artists, innovators, and entrepreneurs.

How we LEAD: 

As the Payroll Specialist, you will support payroll for an assigned group of offices or regions by monitoring all tasks necessary to accomplish payroll processing objectives for those assigned group of offices or regions. You must be extremely detail orientated with significant knowledge and experience of payroll administration, including state and federal regulations. Additionally, you are responsible for providing accurate and timely processing of payroll, problem resolution as needed, commitment to process improvement, strong customer service, and assisting junior team members with troubleshooting complex payroll issues or queries.

How you’ll CREATE:  

  • Compile, track, and enter payroll data into the payroll system such as: hours worked, vacation, personal and holiday hours, taxes, and union dues to be withheld
  • Follow established procedures to accurately process semi-monthly payroll for your assigned offices or regions
  • Process child support, wage garnishments and terminations
  • Review wages computed, audit timekeeping records and correct any errors to ensure accuracy of payroll
  • Audit new hires on payroll master records for multi-state companies
  • Record data concerning transfer of employees between departments, rate changes, address changes and direct deposit
  • Support the employee maintenance in the system, including compensation updates and employee status changes and other changes as needed
  • Prepare and issue any manual checks as necessary
  • Process, review, and audit automated standard reports to verify accuracy and correct any out of balance transactions as necessary
  • Facilitate audit requests, prepare special reports and/or work on special projects as assigned by management
  • Mentor, train and provide support to junior team members on issues and questions concerning payroll related topics
  • Resolve payroll questions and issues from the region or national support staff by collecting and analyzing information and works with the appropriate

Bring your VIBE:

  • 2+ years of processing Payroll in a large multi-state, multi-location environment required
  • Associates Degree in Accounting, Human Resources, or related field preferred
  • Experience in UltiPro Payroll software, Workday Payroll or similar systems experience preferred
  • Fundamental Payroll Professional (FPP) designation preferred
  • Knowledge of IRS and various state regulations regarding payroll and accounting reconciliations/auditing techniques preferred
  • Ability to multi-task effectively without compromising the quality of the work
  • Excellent interpersonal, oral, and written communication skills
  • Detail oriented, organized, process focused, problem solver, proactive, ambitious, customer service focused
  • Ability to draw conclusions and make independent decisions with limited information
  • Ability to respond to common inquiries from customers, staff, regulatory agencies, vendors, and other members of the business community
  • Self-motivated, reliable individual capable of working independently as well as part of a team
  • Problem solving skills to gather & analyze information to identify and resolve problems in a timely manner arrive at valid conclusions, recommendations, and plans of action
  • Actively share ideas in a constructive and positive manner by listening to and objectively considering ideas and suggestions from others
  • Advanced experience with Microsoft Word, PowerPoint, and Excel software applications
  • Significant knowledge of payroll systems, laws and practices, knowledge, and administration of sound techniques in all aspects of payroll

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, “Winter Break”, Summer Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer

All UMG employees are currently required to be fully vaccinated against COVID-19 before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.