Executive Assistant - Business & Legal Affairs

Business Strategy & Operations Santa Monica, California Req. UMG-2435


Description

Universal Music Group is seeking an Executive Assistant to provide administrative support to a senior UMG Executive.

The ideal candidate will have Music or Entertainment experience and have experience supporting at the EVP level or above, with a high level of discretion and confidentiality.  Must be very efficient and highly attuned to the smallest of details.  Multi-tasking and working on tight deadlines in a high pressure environment is crucial.  Must be a master scheduler.  No task is too small and no challenge too great. A “can-do” attitude is essential. 

Job Functions:

  • Serve as first point of contact to the Executive
  • Maintain appointment schedule; planning, updates, and notifications as necessary
  • Answer all incoming calls; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion
  • Foresee and/or manage risk, conflicts, and problem areas
  • Ensure that reports are effective, provided on a timely basis and subject to rigorous standards
  • Arrange all travel plans
  • Manage incoming mail and correspondence
  • Process expense reports, ensuring that the correct coding is used; resolve payment issues
  • Create and maintain effective electronic filing system

Job Requirements:

Skills/Abilities:

  • Good letter writing and status report maintenance skills a must, plus strong grammar and organizational skills
  • Committed, willing to learn & flexible
  • Excellent oral and written communication skills required
  • Able to Multi-task and have excellent follow-through
  • Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
  • Ability to handle confidential information a must

Experience:

  • At least 5 years of solid Executive Assistant experience supporting high level executives (within entertainment preferred)
  • Strong computer skills required: typing skills of 60 wpm; PC experience (proficiency in MSWord & Excel, familiarity w/PowerPoint)

Education:

  • Degree qualified or equivalent experience

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.