Administrative Assistant, Brand Partnerships

Business Strategy & Operations New York, New York Req. UMG-3602


We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:

Republic is looking for a dynamic Administrative Assistant to support the Brand Partnerships Department.  The ideal candidate will be an organized, detail-oriented person, who can easily handle the assistant duties listed below, as well take on more responsibilities as they get established in the role.  This will be a great opportunity for someone who can handle the day-to-day workload and will also be motivated to identify ways to contribute to the department.

How you’ll CREATE:

Responsible for all administrative duties for the SVP of Brand Partnerships, as well as providing administrative support for the team. This will include, but is not limited to:

  • Answering telephone lines, screen high volume business calls and record messages in call log
  • Maintaining busy calendar
  • Completing expense reports on a weekly basis
  • Making international and domestic travel arrangements
  • Scheduling meetings and conference calls
  • Organizing shipping and inventory for brand partnerships items
  • Assistance on-site at Republic events
  • Partnering with the team coordinator on projects and additional administrative tasks
  • Monitoring the music/brand landscape and creating weekly reports
  • Maintaining database for Republic brand deals
  • Creating brand materials and presentations

Bring your VIBE:

  • Excellent oral and written communication skills required
  • Must also demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines
  • Experience and knowledge of music is preferred
  • Desire to have a growing career in brand partnerships space
  • Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management, clients, artists and artist teams
  • Self-motivated, proactive, and resourceful
  • Excellent follow-through and attention to detail, customer service skills, organization and time management skills
  • Flexible – able to adjust to changing priorities, and able to multitask under pressure
  • Strong proficiency and working knowledge of Mac and PC experience (proficiency in MS Word & Excel, PowerPoint
  • Internet savvy
  • Ability to handle confidential information in the appropriate manner
  • Highly motivated with networking ability
  • Capable of working in a very fast and energetic environment
  • College degree preferred

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Pet Insurance, plus much more!