Executive Assistant

Marketing & Digital Media Santa Monica, California Req. UMG-5163


We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:

We are currently seeking an accomplished executive assistant, who is an administrative professional, friendly/approachable, with extensive experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical
deadlines, and to juggle multiple priorities in a fast-paced environment. This position will be an executive/personal assistant role. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the
company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable.

How you'll CREATE:
  • Day-to-day management of the Executive’s schedule
  • Interacting with senior corporate executives, staff, partners as well as artists and high-level visitors, in person, by telephone, or email
  • Prepare internal and external communications in partnership with Publicity team (including preparation for media interviews, etc.)
  • Read and route correspondence; draft responses and other documents as requested; manage email for the Executive and assist with music organization and distribution as needed
  • Manage schedule by planning internal and external meetings, conferences, award presentations, teleconferences, and both business and family travel
  • Prepare submission of expense claims on a timely basis
  • Provide key administrative support for Executive’s civic and industry commitments
  • Assist with personal projects, schedules, personal events, etc.
  • Management of 1 Administrative Assistant

Bring your VIBE:

  • Develop and demonstrate professional knowledge of the music business
  • Ability to create efficiency using technology and music-based systems
  • Competency using Mac and PC and Microsoft Office (especially Outlook)
  • Use organizational skills to manage office and time in fast-paced environment and anticipate critical events/President’s needs
  • Proven ability to work effectively with senior management and senior level partners/artists
  • Excellent written and oral communication skills
  • Ability to manage highly confidential information and to act calmly and professionally at all times
  • Ability to always exercise sound judgment in fluid environment
  • Advanced Microsoft Office skills
  • Travel Logistics
  • Thorough project management of events (corporate & personal)
  • Minimum 5 years executive assistant experience in entertainment, preferably music and/or music publishing
  • Experience with Spotify, Pandora, and other music-based systems
  • Management experience of subordinate staff member
  • BA or BS preferred
  • Foreign language skills a plus

Perks Playlist:

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
  • Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
  • Student Loan Repayment Assistance
  • Employee Developmental Support
  • Annual Gym Reimbursement Package
  • Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.