Coordinator, Creative Services

Business Strategy & Operations Hollywood, California Req. UMG-2584


Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music; encompassing the jazz icons of Blue Note, Capitol’s generations of pop stars, and the legendary recording of Motown to name but a few.  We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry.  This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world’s leading Music Company.


Job Functions:

  • Support the SVP & Team on day to day tasks
  • Managing photo trafficking and approvals
  • Maintaining + distributing approved creative assets
  • Helping to source new creative talent – photographers, designers, stylists, hair, makeup
  • Coordinates and tracks ad buys and delivery, contracts, plaques.
  • Answer all incoming calls; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion
  • Adapt all contracts within the department
  • Maintain appointment schedule; planning, updates, and notifications as necessary
  • Liaise between the internal team and outside parties to schedule meetings
  • Arrange extensive travel plans for the executive and obtain approvals in a timely fashion
  • Hit tight deadlines with a can-do attitude
  • Handle smaller assignments in the department to free up senior team members
  • Turn around projects on a tight deadline


Job Requirements:


  • General Adobe expertise
  • Exceptional eye for details
  • Amazing communication and interpersonal skills
  • Ability to build positive relationships with others and take direction when need be
  • Strong computer skills required: MS Office Suite
  • Excellent organizational & communication skills both oral and written
  • Multi-tasking and follow-up
  • Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
  • Ability to handle confidential information and interact with high-level executives
  • Able to problem solve and come up with solutions quickly and calmly



  • Proficient in Photoshop, Illustrator, InDesign, Adobe Acrobat, and Microsoft Office; and familiarity with Lightroom and Capture One
  • Considered a plus but not required: being connected within the creative industry (photographers, glam, graphic designers, re-touch artist)
  • Interest in creative field is helpful, but not required
  • Interest in photography, graphic design, fashion, music, pop culture a plus



  • Bachelor’s degree in related field


Universal Music Group is an Equal Opportunity Employer.


This job description only provides an overview of job responsibilities that are subject to change.