Executive Assistant

Business Strategy & Operations New York, New York Req. UMG-2407


Description

We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment.  A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential.  This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, creative and adaptable. 

Job Functions:

  • Day-to-day management of the Executive’s schedule
  • Interacting with client and potential clients as well as other artists and high-level visitors, in person or by telephone or email
  • Prepare internal and external presentations including preparation for media interviews
  • Read and route correspondence; draft responses and other documents as requested; manage email for Executive and assist with music organization and distribution as needed
  • Manage schedule by planning internal and external meetings, conferences, award presentations, teleconferences, and both business and family travel
  • Prepare submission of expense claims on a timely basis
  • Provide key administrative support for principal’s civic and industry commitments

Job Requirements:

Skills/Abilities:

  • Develop and demonstrate professional knowledge of the business
  • Ability to create efficiency through the use of technology and music-based systems
  • Competency using Mac and PC
  • Use organizational skills to manage office and time in fast-paced environment and anticipate critical events/Executive’s needs
  • Proven ability to work effectively with senior management and senior level clients
  • Excellent written and oral communication skills (as the person will be dealing with all levels)
  • Ability to manage highly confidential information and to act calmly and professionally at all times
  • Advanced Microsoft Office skills
  • Travel Logistics
  • Highly organized
  • Sincere interest in music
  • People driven
  • Extreme discretion with sensitive information
  • Dynamic and assertive personality; professional demeanor
  • Willingness to put time in after hours and on weekends as needed
  • Adaptable to a variety of situations with numerous personalities
  • Has worked in very fast paced environments

Experience:

  • Minimum 3 years executive assistant experience

Education:

  • BA or BS preferred

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.