Ambulatory Services Representative
Requisition #: 205052
Title: Ambulatory Services Rep
Department: Radiology Clerical
Posting Date: September 10, 2020
Hours: 40 hours
Shift Length: 8 hours
Location: UMass Memorial Medical Center – University Campus
8am-4:30pm M-F with potential weekend rotations
Position Summary:Performs a variety of complex administrative duties for patients in need of routine and/or urgent appointments, medical procedures, tests, and associated ancillary services in an ambulatory in/outpatient setting. Assess patients’ needs, including but not limited to, financial counseling, interpreter services, social services and refers to appropriate person or area. Alerts providers to emergent patient care needs.
- Receives and directs phone calls from patients and physician offices. Schedules patients for treatment by multiple providers and treatment areas, and arranges a variety of associated tests and procedures according to established guidelines and specific criteria. Prioritizes appointments in a manner that fosters optimum patient care, efficient utilization of physician’s clinical staff, as well as equipment and facilities.
- Handles urgent patient care calls according to department protocol. May alert providers to emergent patient care symptoms and concerns. Connects the patient’s call to the provider or responds to the patient and takes messages as directed. Schedules urgent care appointments as needed and directed by physician.
- Ensures tests and procedural prep information is provided to patients both verbally and by mail as necessary. Arrives and greets patients for scheduled and/or urgent care appointments and procedures. Confirms and verifies patient demographic and insurance information. May collect co–payments from patients upon arrival. Obtains signatures of consent from patient/guardian for treatment authorization and insurance/billing information. Assess patients’ needs, including but not limited to, financial counseling, interpreter services, social services and refers to appropriate person or area.
- Collaborates with insurers to obtain patients’ prior–authorizations for procedures and tests as needed. Follows guidelines established by insurers to ensure that pre–authorization, pre–certification, and physician referrals for treatment are obtained prior to patient visits. Complies with referral management regulations established for primary care providers. Verifies eligibility for procedures or tests from various health care institutions. Follows up to correct discrepancies.
High School Diploma.
3+ years of related experience. Requires the ability to use specialized applications software and computer systems.
Knowledge of business office procedures and medical terminology/procedures preferred. Necessitates individuals who are multifunctional and able to work under stressful situations. Exemplifies, professional behavior and excellent communication and human relations skills.
Standards of Respect:
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