Office Management/Services
Pune,
Maharashtra
Description
Responsibilities
- Oversee the day-to-day operations of the office and staff needs. Collaborate with team and help as needed on a variety of office administrative duties.
- Assess office needs and meet with vendors as needed. Reach out to building management as needed and coordinates maintenance when required.
- Interface with onsite staff, and remote workers. Professionally represents the company and the management to building management, and onsite visitors.
- Coordinate office events. Ensure all clerical work is accounted for and deadlines are met.
- Coordinate and execute daily tea breaks, holiday events, executive lunches, office morale events, etc.
- Collaborate with staff and contribute by prepping conference spaces, gathering supplies, posting relevant information and other related questions.
- Manage office access control. Maintaining the security system, granting and rescinding access as needed. Assist employees with obtaining ID cards
- Manage employee and leadership requests including but not limited to creating menus for team meals and events, procuring special supplies, and keeping snacks and beverages stocked in the office
- Send and receive all incoming and outgoing mail, packages and correspondence.
- Maintain general cleanliness of office space and ensure the office is presentable to recruits, management and the employee staff
- Assist with office visitors, out of town staff and visiting vendors
- Ensure the office is adequately stocked with day to day office supplies
Qualifications
- High school diploma or equivalent.
- Prior experience in supporting staff in an office environment
- Prior experience working with and communicating with various levels of an organization.
- Possess strong written and verbal communication skills with prior experience assisting office personnel.
- At least 3 years of administrative support experience
- PC skills, including knowledge of MS-Outlook, Word and Excel, or equivalents.