Office Administrator
Description
The Office Administrator provides administrative and operational support to a government technology team, ensuring smooth and efficient office management. This role supports staff across IT initiatives, helps manage internal workflows, and serves as a liaison between the technology team and other government agencies or contractors. The ideal candidate is detail-oriented, tech-savvy, and comfortable working within a public sector environment with compliance.
Key Responsibilities:
- Coordinate day-to-day administrative functions within the team, including scheduling, document management, and supply ordering.
- Act as a point of contact for internal staff, vendors, contractors, and external agency partners.
- Support contract and procurement processes by helping prepare and track purchase orders, agreements, and renewals.
- Maintain records in accordance with public records laws and agency retention policies.
- Assist in preparing documentation for audits, performance reviews, or grant compliance reporting.
- Schedule and coordinate virtual and in-person meetings, including secure access for confidential discussions or technical demos.
- Help track project deadlines and support cross-functional coordination across departments.
- Draft memos, agendas, and administrative correspondence with attention to tone and format appropriate for government communication.
- Monitor basic IT inventory (e.g., devices, credentials, hardware) and assist with onboarding documentation and logistics.
- Assist with budget tracking, invoice processing, and financial reconciliation in coordination with finance teams.
Qualifications:
- High school diploma or equivalent required; Associate's degree or higher in public administration, business, or a related field preferred.
- 2+ years of administrative experience, ideally in a public sector, government, or IT environment.
- Strong proficiency in Microsoft Office Suite and comfortable learning new digital tools.
- Familiarity with or willingness to learn online technology and terminology related to procurement, budgeting, and project management.
- Excellent organizational, communication, and interpersonal skills.
- Strong discretion when handling confidential information.
Preferred Qualifications:
- Experience in a government technology or civic tech setting.
- Familiarity with public procurement processes and contract lifecycle support.
- Knowledge of IT tools or systems (e.g., ticketing systems, project dashboards, asset management tools).
- Understanding of compliance frameworks (e.g., data privacy, open records, accessibility requirements).