Operations Specialist (Office Management) - Philippines
Description
We are seeking a determined individual to fill the role of Office Management/Operations Specialist role. This position requires a blend of administrative prowess, operational acumen, and financial administration skills. In this position, you will play a crucial role in ensuring the smooth functioning of our office while also contributing to operational improvements and financial management.
Responsibilities
- Office Management
- Oversee daily office operations, including facilities management, supplies procurement, and vendor coordination.
- Manage calendars, schedule meetings, and coordinate travel arrangements for team members.
- Act as the point of contact for internal and external stakeholders, addressing inquiries and providing support as needed.
- Operation Support
- Analyze existing operational processes and identify opportunities for improvement.
- Implement efficient workflows and procedures to streamline operations and enhance productivity.
- Collaborate with cross-functional teams to execute operational initiatives and projects.
- Reporting and Presentation
- Generate regular reports on key performance metrics, operational efficiency, and financial performance.
- Develop presentations to communicate findings, insights, and recommendations to stakeholders.
- Prepare materials for meetings, presentations, and strategic planning sessions.
- Finance Administration
- Oversee invoicing and record-keeping processes for facilities-related expenses.
- Ensure timely and accurate processing of invoices and payments to vendors.
- Maintain organized records of facilities expenditures and budget allocations.
- Collaborate with finance personnel to reconcile expenses and track budgetary performance.
Qualifications
- Proven experience in office management, operations, or related roles.
- Strong analytical skills with the ability to gather, analyze, and interpret data.
- Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong organizational abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Prior experience with financial administration tasks is a plus.
- Must be able to work in our office at least 4 times a week at our BGC Taguig Office.