GUS Canada Colleges Careers

Job Title:Payroll and Benefits Specialist

Location:Toronto School of Management

Job Type: Full-time, permanent

Reports To:Manager, Payroll and Benefits

GUS Canada Colleges is a division of GUS Canada and part of the Global University Systems (GUS) network.

GUS Canada Colleges currently operates four institutional brands in Canada and has two public-private partnerships. Our privately owned institutions are the Canadian College of Technology and Business, the Toronto School of Management, Trebas Institute, and The Language Gallery. Our two public-private partnerships are Niagara College – Toronto and Fleming College Toronto.

Through our institutions across the nation, GUS Canada Colleges has welcomed over 27,000 students and is forging a new path for higher education, a path that inspires and prepares our graduates to have a global impact and bring positive change.

Reporting to the Manager Payroll and Benefits, the Payroll Specialist will play a critical role in ensuring accurate and timely processing of payroll for our faculty and staff. You will be responsible for managing payroll-related tasks, maintaining employee records, ensuring compliance with relevant laws and regulations, and providing exceptional service to our faculty and staff.

• Conduct end-to-end payroll processing for faculty and staff and payment of invoices for independent contractors, ensuring accuracy and timeliness for GUS Canada Colleges using our HRIS Dayforce. Ensure that all data is entered correctly, and that payroll is processed in compliance with College policies, and federal and provincial regulations.
• Review and validate expenses and invoices for accuracy, approvals and compliance with College policies. Upload to HRIS payroll.
• Calculate wages, deductions, and withholdings, including taxes and other deductions such as benefits and garnishments; ensure accuracy of system calculations.
• Process all payroll-related documents and records including ROEs, T4s, remittances, reconciliations. Prepare and submit required reports.
• Support the implementation of HRIS modules and manage the integrity of the system information as it pertains to payroll applications. Evaluate processes and tools to improve operational efficiency. Develop and deliver related training materials.
• Maintain accurate and up-to-date employee payroll records and benefits records, including personal information, salary adjustments, benefits deductions, tax withholding, and other relevant data. Ensure confidentiality and security of information.
• Act as a subject matter expert to resolve payroll related inquiries and discrepancies promptly and professionally.
• Stay up to date on related legislation and ensure all practices are compliant with applicable laws and regulations.
• Continuously evaluate and streamline payroll processes to improve efficiency, accuracy, and data integrity. Stay informed about industry best practices and recommend changes to enhance payroll operations.
• Maintain accurate payroll-related documentation, including procedures, policies, and guidelines.
• Collaborate with other employees in People and Culture to ensure accurate administration of employee benefits, including health insurance, retirement plans, and other benefits. Deduct appropriate amounts from employee paychecks and process necessary paperwork related to benefits enrollment, changes, and terminations as needed.
• Perform other related duties as assigned.

Education and Experience:

• College diploma or Bachelor's degree in accounting, finance, or a related field (preferred).
• Minimum 5 years experience in full-cycle payroll.
• PCP or PLP designation preferred.
• Experience with HRIS implementation and maintenance is highly desirable.

Knowledge and Skills:

• Proficiency in HRIS/Payroll software/systems. Knowledge of Ceridian Dayforce preferred.
• Ability to interpret and apply policies, payroll, and employment-related legislation.
• Understanding of provincial payroll legislation.
• Intermediate to advanced Microsoft Office Suite skills. Excel is required.
• Excellent attention to detail.
• Strong interpersonal skills modelling positive, constructive communications with contacts at all levels across the organization
• Commitment to continuous learning, developing new skills/knowledge
• Results oriented: anticipate problems, identify solutions, take appropriate action
• Flexibility to changing work conditions including interruptions and multi-tasking ability
• Excellent written and verbal communication skills
• Ability to work independently and under pressure, adhering to deadlines
• Demonstrate integrity in decision making, listening, treatment of others
• Ability to exercise sound judgement, integrity, remain independent and impartial
• Strong organizational skills with ability to maintain accurate, detailed documentation and records, both electronically and in hard copy

Hybrid work schedule with the expectation to work onsite on an occasional basis as required. Work location will vary between GUS Canada Colleges locations in Toronto.

Please note – the Company will conduct a criminal background check upon hire.

GUS Canada Colleges is an equal opportunity employer. We provide equal opportunities and are committed to the principle of equality regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability. Accommodations are offered upon request for applicants participating in all phases of the recruitment and selection process in line with our Accessibility Policy, the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. If you require accommodations at any point during the application and hiring process, please contact [email protected].