Executive Assistant - Global Sales

  • Category: Support Services
  • Team: Administrative Assistants
  • Location: Chicago, Illinois

Description

Trustwave helps businesses fight cybercrime, protect data and reduce security risks. With cloud and managed security services, integrated technologies and a team of security experts, ethical hackers and researchers, Trustwave enables businesses to transform the way they manage their information security and compliance programs while safely embracing business imperatives including big data, BYOD and social media. More than two million businesses are enrolled in the Trustwave TrustKeeper® cloud platform, through which Trustwave delivers automated, efficient and cost-effective data protection, risk management and threat intelligence. Trustwave, headquartered in Chicago, with customers in 96 countries. For more information about Trustwave, visit www.trustwave.com.

Reporting directly to the Worldwide Sales leader, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies in a fast-paced office environment on all matters pertaining to the global Sales organization. The Executive Assistant serves as the liaison for management and organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Major Areas of Responsibility

  • Responsible for the completion of all assignments and/or projects assigned by executive leaders.
  • Coordinates extensive travel arrangements (domestic and international) and manages executive’s complex calendar.
  • Screens incoming calls, e-mail, mail, visits, problems and other relevant matters for appropriate action. Maintains follow-up system on actions required on a periodic basis.
  • Ensures executive is aware of their schedule at all times.
  • Provides basic technical support to the executive.
  • Plans meetings and other events as required.
  • Processes executive’s complex expense reports.
  • Composes and prepares a variety of correspondence and reports. Initiates or responds to inquiries and reports potential problems and assists in the solution in these areas.
  • Assists in the development and preparation of presentation slides and materials.
  • Performs liaison activities relative to their involvement or the company’s participation in major business and civic organizations; may plan some events.
  • Interfaces with employees (all levels), customers, suppliers, and others.
  • Performs other duties as required or assigned. May assist other executives as needed.

Qualifications:

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with exceptional attention to detail
  • Strong interpersonal skills and the ability build relationships with stakeholders, including staff, board members and external partners
  • High energy individual with a passion for the organization’s mission
  • Excellent written and communication skills
  • Proactive approach to problem-solving with strong decision-making capability
  • Highly resourceful team-player, with the ability to be effective independently
  • Ability to handle confidential information with discretion
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Proficient with Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat and Social Media Platforms
  • Organized, Fast Paced and Ability to Multi-Task and Comfortable with Microsoft Office Programs

 

Education:

We prefer college-educated applicants, but at minimum, high school diploma or equivalent is required for employment.

  

Trustwave is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

 

To All Agencies:

Please, no phone calls or emails to any employee of Trustwave outside of the Talent Acquisition team. Trustwave’s policy is to only accept resumes from agencies via the Trustwave Agency Portal. Agencies must have a valid fee agreement in place and they must have been assigned the specific requisition to which they submit resumes, by the Talent Acquisition team. Any resume submitted outside of this process will be deemed the sole property of Trustwave and in the event a candidate is submitted outside of this policy is hired, no fee or payment of any kind will be paid.

Share this opportunity

Trustwave is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

Trustwave helps businesses fight cybercrime, protect data and reduce security risk. With cloud and managed security services, integrated technologies and a team of security experts, ethical hackers and researchers, Trustwave enables businesses to transform the way they manage their information security and compliance programs. Trustwave delivers automated, efficient and cost-effective threat, vulnerability and compliance management. Trustwave is headquartered in Chicago, with customers in 96 countries. For more information about Trustwave, visit www.trustwave.com.

To All Agencies: Please, no phone calls or emails to any employee of Trustwave outside of the Talent Acquisition team. Trustwave policy is to only accept resumes from agencies via the Trustwave Agency Portal. Agencies must have a valid fee agreement in place and they must have been assigned the specific requisition to which they submit resumes, by the Talent Acquisition team. Any resume submitted outside of this process will be deemed the sole property of Trustwave and in the event a candidate is submitted outside of this policy is hired, no fee or payment of any kind will be paid.