Admin Assistant
Description
Administration Assistant
About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ
Transdev is proud to offer:
- $20.00 per hour
- Attractive benefits package, including 401(k) with company contribution, medical, dental and vision.
- Paid time off/vacation.
The Administrative Assistant performs administrative duties and office support activities for a team or department.
Responsibilities
- Coordinates documents, correspondence, and web pages, including letters, reports, emails, presentations, memos, faxes, etc.
- Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
- Acquires, reviews, inputs, and formats accurate data into mainframe, Internet, spreadsheets, databases, and other electronic tools.
- Interfaces and communicates with internal and external customers; directs people to the appropriate resource; research solutions and responds to email and phone inquiries with input from direct supervisor.
- Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
- Participates in the development and maintenance of improvement processes; actively participates in self and team audits and resulting process improvements.
- Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.
- Maintains confidentiality of all information.
- Performs other administrative tasks as needed.
Education, Licensing, and Certifications Preferred:
- High school diploma or equivalent, such as GED, required.
Experience, Skills, and Knowledge Required:
- At least 2 years of relevant work experience required.
- Ability to accurately type 45-55 words per minute.
- Working knowledge and proficiency with Microsoft Word, Excel, PowerPoint, and Access.
- Ability to read, understand, and interpret instructions, policies, and procedures.
- Good written and oral communication skills; uses good grammar and appropriate form in routine correspondence; uses tact, diplomacy, and flexibility in all interactions.
- Ability to organize and perform work efficiently, strong attention to details.
- Basic math skills.
- Strong written and oral communication skills; excellent presentation skills; ability to influence people at all levels of the organization.
- Ability to organize and perform work efficiently, strong attention to details.
Physical Requirements:
- Must be able to work shifts or flexible work schedules as needed.
- 100% of work is accomplished indoors and in air conditioned or well-ventilated facilities
- Work is accomplished in an office or in a cubicle space equipped with a telephone and computer.
- The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen.
Schedule:
- 8 hour shift
- Monday to Friday
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
Drug-free workplace
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please review here: https://transdevna.com/california-employee-privacy-policy for CA Employee Privacy Policy.
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please review here: https://transdevna.com/california-employee-privacy-policy for CA Employee Privacy Policy.