German speaking TRI Underwriting Assistant

Administrative Barcelona, Spain

  • Job Category:


  • Location:

    Barcelona, Spain

  • Job Type:


  • Group:

    International Group

  • Number of Openings:



Position at Tokio Marine HCC

Tokio Marine HCC is a leading specialty insurance group transacting business in approximately 180 countries and underwriting more than 100 classes of specialty insurance. Within Tokio Marine HCC, our division focuses on financial lines insurance and operates from offices in Barcelona, London, Munich, Sydney, Singapore and New York. We are not only experts in these product lines but also distribute other Tokio Marine products to our extensive international client network. Our unique set-up promotes knowledge-sharing amongst the team and ensures that our clients receive tailored coverage, efficient and effective advice along with a prompt service. We are an established international team with multilingual language skills and in-depth expert local knowledge. As a result, we are considered to be a leading local provider with global reach.

German speaking TRI Underwriting Assistant 

Location:  Barcelona 


As an Underwriting Assistant, based in our Barcelona office, you will form part of a young, dynamic team of professionals that focus on developing our global Transaction Risk business. You will directly report to the Transaction Risk Insurance Administrative Manager and perform traditional administrative tasks, as well as supporting the team’s business development goals. You will be key in helping to build profitable relationships with brokers and insureds and your role will fully support and comply with the company’s objectives and standards.  


  • Perform an extensive array of administrative tasks and provide full administrative support for an Underwriting Team
  • Monitor and track submission flow, maintaining enquiry log on a real-time basis
  • Full file maintenance including tasks related to legal compliance with third party and reinsurance audits (file correspondence and documents, preparation and maintenance of presentations, records, spreadsheets and databases)
  • Process bound deals, including issuing policies and invoices. Follow up on outstanding premiums and liaise with brokers and accounting department
  • Review and process Confidentiality Agreements and other sundry legal agreements
  • Manage calls and contacts, both internally and externally
  • Participate in special projects as required
  • Occasionally help with reception tasks 


  • Experience in administrative position
  • (BA or MA) Degree
  • Fluent in English (high level) and German a must. Additional languages a plus.
  • Word and Excel (Expert level). 


  • Possess good analytical, numerical and organisational skills as well as the ability to multi-task
  • Have good PC and internet research skills
  • Possess a proactive approach to problem solving, taking ownership
  • Service oriented, to both clients and colleagues
  • Resourceful hard worker, self-confident, taking pride in work
  • Punctual, loyal and reliable
  • Team player
  • Able to work well under stress
  • Possess sense of humour 



  • Entrepreneurial with excellent commercial skills
  • Good negotiation skills and communicator
  • Self-starter
  • Possess a proactive approach to problem solving, taking ownership
  • High capabilities for analysis and synthesis
  • Able to work well under stress
  • Authentic and self-confident
  • Resourceful, hard worker taking pride in work
  • Punctual, loyal and reliable
  • Team player
  • At home in an international environment
  • Possess sense of humour