Office Admin

Brand & Marketing Riyadh, SA


Description

Job Description

 

Job Details

Position Title

Officer Admin

Reporting line

Chief Brand & Marketing Officer

Function

Brand & Marketing

Role Segmentation

TBD

Position Code

HR-OFM111

Job Level

TBD

Job Family

TBD

Sub-Job Family

TBD

Immediate Subordinates

N/A

Total Subordinates

N/A

Sub-Functions

N/A

Main Purpose of Job

Organize and coordinate administration duties and office procedures for the Chief Brand & Marketing Officer’s office and other executives, ensuring high levels of organizational effectiveness, communication, and professionalism.

Main Responsibilities

Strategic Responsibilities:

  • Implement and adhere to all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
  • Contribute to the identification of opportunities which support continuous improvement, increase productivity, efficiency, and cost reduction.
  • Prepare timely and accurate statements and reports as required to meet operational needs, business requirements, policies, and standards.
  • Foster a spirt of cooperation and willingness to go the ‘extra distance’ by helping others achieve THIQAH’s objectives even when it is not your direct responsibly.
  • Adhere to related internal controls for THIQAH group including; SLAs and OLAs to comply with the approved policies & procedures.

Functional Responsibilities:

  • Support in services like weekly appointment charts, monthly calendars, liaising with clients and/ or the company, administration of personnel services for newly executives, data archiving & profiling, time management and other related activities as required.
  • organize the office and assist executive associates to optimize processes and sorting and distributing communications in a timely manner.
  • Prepare agenda and develop minutes of meetings, maintaining the confidentiality discussions and reports.
  • Liaise with other relevant stakeholder to enable the administrative management services for the executives to be as effective as possible.
  • Manage daily operations for respective work units to ensure that work processes are implemented as designed and follow established standards and procedures.
  • Coordinate across several work units within the specified area of work, to ensure efficient workflows and accurate outputs.
  • Act as the administrative point of contact between the executives and internal/external clients.
  • Undertake the tasks of receiving calls, take messages and routing correspondence.
  • Provide general support to visitors to ensure smooth visit and professional overall impression.

Other tasks:

  • Perform other related duties and tasks as directed.

Job requirements

Qualifications & Experience

Core Competencies

Functional Competencies

  • Bachelor’s degree Business Administrations or equivalent.
  • 3+ years in experience in office administration & management
  • Proficiency in English is a must writing and speaking.
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • TBD
  • TBD

Rows may be extended as required. 

 

DISCLAIMER

“This job description does not typically include every duty or responsibility of the job holder. Therefore, the job holder may require performing other related duties as assigned.”  

 

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Owner: OD Department

 

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