Event Technology Project Manager – Scanning Support (Contract)
Description
Position Description
Position/ Title: Event Technology Project Manager – Scanning Support (Contract)
Department: Event Technology & Registration
Reports to: Project Lead
Status: Contract, Temporary
Hours/Duration: Project duration/need may vary - typically 3-5 months engagement at 5-15 hours/week. Also typically includes an onsite week (or remote onsite support)
WHO WE ARE
Opus Agency partners with world-shaping brands like Amazon, Google, Microsoft, and Salesforce to catalyze movements through shared experiences. Crafted through our end-to-end capabilities and propelled from the epicenter of events, content, and community, these experiences are renowned for accelerating momentum—and success—for everyone involved.
Built across four decades, we scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. Today, as the flagship of The Opus Group, our team members are outperforming from hubs throughout the United States, in the heart of London, and around the world.
If you embody our cultural pillars—if you can bring versatility, embody optimism, elevate integrity, catalyze curiosity, and own excellence—then join us in fueling the future of brand movements.
Opus Agency partners with world-shaping brands like Amazon, Google, Microsoft, and Salesforce to catalyze movements through shared experiences. Crafted through our end-to-end capabilities and propelled from the epicenter of events, content, and community, these experiences are renowned for accelerating momentum—and success—for everyone involved.
Built across four decades, we scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. Today, as the flagship of The Opus Group, our team members are outperforming from hubs throughout the United States, in the heart of London, and around the world.
If you embody our cultural pillars—if you can bring versatility, embody optimism, elevate integrity, catalyze curiosity, and own excellence—then join us in fueling the future of brand movements.
WHAT WE ARE LOOKING FOR
The Event Technology & Registration Project Manager – Scanning Support will serve as the main point of contact for the client stakeholder. This is a client-facing role, which will work directly alongside Opus Project Managers, Technical Architects, and vendor partners to deliver unforgettable experiences and delight our Fortune 500 corporate client.
YOU SHOULD HAVE
- 2+ years of experience in a relevant role
- Experience in Rainfocus
- Proven experience in pre-event project management and onsite session scanning management
- PREFERRED: Experience with event technology project management, onsite operations, and facilities management
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Schedule scanning workstream meetings to include workstream lead; take and distribute meeting notes
- Collect and document device allocations per room/activation
- Support of final equipment counts to vendor based on key deadlines
- Support client lead with documenting exceptions (e.g. override capacity for standing room, override for attendee type for a sponsor attending their sponsored session)
- Support client for dry run testing with vendor and documenting outcomes of dry run with platform vendor team for follow-up
- Support development of setup plan, distribution process, and schedule during pre-planning. Support on-site documentation, including support plan and production schedule.
- Support event onsite
- Assist client workstream lead with load-in, setup, and testing by platform provider of scanning devices and coordinate the platform’s scanning team’s onsite needs (e.g., space and access to power to charge devices, ambassador trainings, and communication plans)
- Assist with providing requirements and training to onsite temporary staff manager under direction of client workstream lead
- Create onsite ambassador training materials with content provided by client scanning workstream lead
- Train ambassadors onsite and assist with escalation/triage with vendor
- Assist client scanning workstream lead in supporting ancillary scanning locations onsite
- Provide post-event wrap up metrics, documentation, and recommendations
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Displays strong critical thinking, organizational, and analytical capabilities.
- Manages own time to meet project deadlines and in a manner that supports others meeting their project deliverables.
- Demonstrates strong verbal and written communication and presentation skills, exhibiting confidence.
- Ability to effectively prioritize workload on multiple projects & events simultaneously.
- Successfully perform in high stress, fast-paced environment.
- Accept changes with short notice and tolerate frequent interruptions.
- Ability to maintain high levels of confidentiality.
- Work cooperatively with other employees, vendors, and clients.
- Demonstrate resourcefulness, able to self-direct one’s own learning and development with support of peers and managers.
- Microsoft Office suite program experience (Outlook, Excel, OneNote); Excel and spreadsheet experience strongly preferred.
- Language skills - Ability to write reports, business correspondence, and procedural instructions. Ability to present information and respond to questions from managers, clients, customers, or the public. Ability to interact both on a one-to-one and group basis.
- Mathematical skills - Ability to apply concepts of basic algebra and geometry, fractions, percentages, ratios, and proportions to practical situations. Ability to create, monitor and understand budgets, debits, credits, and reconciliation.
- Reasoning skills - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.
TRAVEL AND FLEXIBLE SCHEDULE REQUIRED
This contract position requires travel to attend events
HOW WE’LL TAKE CARE OF YOU
Our job titles may span more than one career level. The starting rate range for this role is between $65.00-$85.00 per hour. The actual rate is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The rate range is subject to change and may be modified in the future.
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role, or we may have other roles that better align with your skillset.
PHYSICAL REQUIREMENTS
Individuals will be required to sit for the majority of their workday. The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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