Event Management Intern
Description
Job Title: Event Management Intern
Group/Team: Client Service Delivery/Event Management
Program Term: June 10, 2024 - August 29, 2024
Reports to: Intern Manager
Location: Portland, OR
Employment Type: Fulltime, Temporary, non-exempt
WHO WE ARE
Opus Agency is a strategic event consulting firm advising some of the world’s most influential brands to design, create, and manage their most important events and experiential campaigns. We partner with our clients to build fully integrated, highly effective teams that create remarkable experiences and activations around the world.
Opus Agency is known for fostering the growth and development of professionals who have a passion for the event industry. In pursuit of that, we offer an extensive training program, resources, and mentorship with dedicated event professionals who have decades plus of experience.
GOALS & SUMMARY
The Opus Event Management Team internship program is designed to introduce you to the inner workings of the event industry. Our hope is that this opportunity will allow you to exercise your analytical skills, express your creative talent, and increase your understanding of event management and industry trends.
You will work on multiple events throughout your internship to become familiar with the planning cycle and various team environments. Each event that you’re assigned to support will provide different opportunities and responsibilities. Your varying roles will help further develop your event competency and may include local onsite opportunities.
We require at least one day per week to be in the office, with no more than four days of the week being remote. Temporary employees are eligible for overtime if their schedule exceeds 40 hours per week. The internship will end on the designated end date for the program. Permanent full-time positions are not guaranteed at the end of the internship program, however, many former interns with exceptional performance have been converted into permanent Opus Agency employees. We believe that our internship program provides a strong foundation for developing event professionals and is one of the most effective ways to start and progress through Opus Agency.
RESPONSIBILITIES
- Assist members of the Event Management Team in executing corporate events. This includes being responsible for and supporting various roles within the event teams and workstreams (i.e., transportation, temporary staffing, signage, menu planning, shipping, capturing notes and action items, etc.).
- Communicate directly with vendors for sourcing, scheduling, and status update purposes.
- Edit planning documentation including, but not limited to, production schedules, workback schedules or timelines, project plans, contact sheets etc.
- Attend both internal and external meetings to assist in notetaking and providing status updates regarding your workstreams and/or responsibilities.
- Work remotely four days per week with the fifth day being in office at the Opus Agency Portland location. The expectation will be that your office hours will remain the same (8:00am–5:00pm) for both in-office and remote work days.
- Learn the inner workings of an office environment and become proficient in Outlook, Microsoft Office, Zoom, Slack, Box and internal Opus processes. Additional platforms may be introduced, dependent on your event assignments.
- Ability to go onsite, which may include travel, to one or more events to support the Opus team (based on event availability).
COMPETENCIES
- Eager to learn and takes direction
- Ability to manage to deadlines
- Project / task management skills
- Team oriented
- High analytical skills
- Displays critical thinking, organizational, and analytical capabilities
- Demonstrates clear verbal and written communication, presentation skills & email
- Successfully perform in high stress, fast-paced environment
- Ability to maintain high levels of confidentiality
- Work cooperatively with other interns, employees, vendors, and clients
- Portrays professional presence
- Always shows high level of ethics, integrity and values
ADDITIONAL INFORMATION
Intern will report directly to appointed Intern Manager.
Opus does not attach credit hours to this position. If you will be receiving credit for this internship, please consult your curricular advisor for that determination.
WHAT YOU CAN EXPECT IN RETURN
- Temporary position with potential for conversion
- Opportunities for growth and development
- A collaborative, inclusive and enthusiastic team
- Flexibility in work schedules
HOW WE’LL TAKE CARE OF YOU
Our job titles may span more than one career level. The starting hourly wage for this role is $16.00. Our wage ranges are based on third-party national average market compensation analysis. The actual wage is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The wage range is subject to change and may be modified in the future
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.
Physical Requirements:
Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.”
OTHER DUTIES AND ACKNOWLEDGEMENT
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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