HR Coordinator

The Opus Group Global Agency Network - Human Resources United States Beaverton, Oregon


Description

Position at The Opus Group

Job Title: HR Coordinator
Group/Team: Administration – Human Resources
Reports to: Director, HR Operations
Location: Remote / Beaverton, OR
Employment Type: Full-Time, Hourly – Non-Exempt


WHO WE ARE:

The Opus Group is a purpose-built agency network that drives action for the world’s most influential brands. We are a global leader in event marketing, management and production solutions and through our agencies, Opus Agency, TENCUE and MAS, we deliver innovative and memorable brand experiences with tremendous impact to our Clients. 

The Opus Group provides its agencies with shared administrative services in Talent/HR, Finance, Legal, Information Technology and Executive Leadership. As our company continues to grow, it is equally important to grow our team with the right talent that can make their own impact.  Are you the person we are looking for?


WHAT WE’RE LOOKING FOR:

The Human Resources Coordinator is a trusted partner, proactively anticipating business needs in order to support the HRBP. This person will support the teams with the overall employee experience as it relates to new hire onboarding and other general administrative tasks and projects. The right person for this role is a detail oriented, self-starter, great problem solving and critical thinking skills and has exceptional communication skills. This is a stellar opportunity to grow your career within a dynamic, creative agency and be a part of a collaborative team.


RESPONSIBILITIES: 

  • Manages the pre-onboarding and new hire process (employee correspondence, I-9, E-Verify, on-boarding paperwork and compliance training, IT equipment, updating HR systems, etc.) 
  • Assist with HRIS data import/uploads to engagement survey vendor system
  • Administers and manages online pre-hire background check process 
  • Conducts weekly check-in with new hires
  • Maintains materials and look of HRIS homepage
  • Files documents into appropriate employee files and maintains as needed
  • Conducts employment verification as needed
  • Responsible for auditing/following up general HR items for accuracy and completion  (i.e. harassment training, performance management, onboarding paperwork, HRIS data entry, etc.)
  • Answers internal and external HR-related queries and requests 
  • Assists with the termination process (HRIS processing, equipment return, initiating exit surveys, etc.)
  • Schedules necessary team meetings, prepare agendas and take notes for distribution
  • Helps with HR reporting to business leads, utilizing demographic, exit and engagement data

YOU SHOULD HAVE:

  • 1-2 years’ experience supporting a Human Resources team
  • Bachelor’s degree in Human Resources Management or related field
  • Effective verbal and written communication skills within all levels of the organization and with the public
  • Working understanding of human resource principles, practices, and procedures
  • Working knowledge of state / federal labor and hiring laws
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient with Microsoft Office Suite, Google Suite and/or related software.
  • Ability to learn new software programs quickly
  • PHR or SHRM-CP certification preferred

 WHAT YOU CAN EXPECT IN RETURN

  • Full time position
  • Opportunities for growth and development
  • Health & Dental Insurance (choice of plans)
  • 100% Employer paid short-term disability and life insurance
  • Opportunity to elect additional life insurance and LTD insurance at employee expense
  • Paid parental leave
  • Opportunity to contribute pre-tax dollars to flexible spending accounts
  • 401(K) with employer match
  • Flexibility in work schedules
  • Generous time off

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At The opus Group, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

Other Duties and Acknowledgement

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. Duties, responsibilities and activities may change at any time with or without notice.  This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Opus/Tencue/MAS does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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